Committee of the Whole and Regular City Council meeting - September 13, 2023

Call to Order Roll Call Approval of Minutes of Previous Meetings – August 23, 2023

Special Presentations and Reports A. Water Master Plan Update Objective: Water Director Nora Bertram and EEI Chief Executive Officer Jeff Freeman are providing a status report on Elgin’s Water Master Plan. Water department staff have been working with the consultant team to analyze the components of the water works system. The presentation will provide the current findings and discuss the remaining next steps within the plan development process.

Regular Meeting 7:00 P.M. September 13, 2023 Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – August 23, 2023

Communications - Alebrijes Proclamation

Public Comments

Other Business (O) 1. Consideration of Petition 19-23; 1150 N. McLean Boulevard; Conditional Use for a Planned Development to Construct Building and Site Improvements at the Existing Burger King Restaurant

3. Public Hearing of Petitions 21-23 and 24-23; 3271 US Route 20; Annexation Agreement Amendment and Planned Development as a Map Amendment to Construct a 64-unit Townhome Development

5. Resolution Authorizing Execution of a Sales Agreement with the Loves Park Fire Department for the Sale of Surplus Emergency Portable Radios

*Consent Agenda (C) 1. Resolution Authorizing Execution of a Purchase Agreement with Esscoe, LLC for the Purchase of AutoVu License Plate Recognition Cameras and Associated Equipment 2. Resolution Authorizing Execution of a Fifth Amendment to Commercial Property Lease Agreement with 164 Division LLC for the Elgin Art Showcase (164 Division Street) 3. Resolution Authorizing Execution of an Agreement with KLM Engineering, Inc. for Construction Engineering Services in Connection with the Baffle Wall Replacement Project at the Leo Nelson Riverside Water Treatment Plant 4. Resolution Authorizing Execution of an Amendment Agreement No. 2 with R.K. Johnson & Associates, Inc. for Additional Professional Services in Connection with the Combined Sewer Overflow National Pollution Discharge Elimination System Permit Compliance Project 5. Resolution Approving Settlement of Certain Claims 6. Resolution Authorizing Execution of an Amendment Agreement with Policemen’s Benevolent and Protective Association, Unit #54 7. Resolution Authorizing Execution of a Successor Collective Bargaining Agreement with Permanent Part Time Maintenance and Custodian Employee Group Service Employees International Union Local 73

Announcements Next Committee of the Whole Meeting, Wednesday, September 27, 2023, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, September 27, 2023, at 7:00 p.m. in the City Council Chambers Adjournment

B. Greenhouse Gas Emissions 2021 Inventory Objective: Sustainability Analyst Kristin Youngmeyer and International Council for Local Environmental Initiatives (ICLEI) Senior Program Officer Calyn Hart are providing an overview of the 2021 Inventory of Community and Local Government Operations Greenhouse Gas Emissions Report. The presentation will describe the inventory scope, results and next steps.

D. Plat of Easement for Stormwater Management Purposes at 1210 Hunter Drive (No Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.

F. Phase II LED Street Light Conversion Project—Change Order No. 2 ($69,615) Objective: Authorize additional funding for material quantities necessary to complete the Phase II LED street light conversions.

H. Emergency One Fire Engine Purchase Fire Services, Inc. ($901,853) Objective: Purchase a fire engine that meets the National Fire Protection Association response standards by replacing an existing fire engine that will be 21 years old and is experiencing on-going repairs to keep it operational.

J. Construction Engineering Services with Civiltech Engineering, Inc. for Downtown Bike Rack Installation ($11,961) Objective: Provide field inspection, design interpretation, contract administration and general coordination and control of the day-to-day construction activities for the installation of bike racks in the Downtown.

L. Agreement with CORE Business Technology and Seven Hills Technologies for Credit Card Processing Merchant Services ($44,000) Objective: Continue offering online credit card payments for a variety of city services.