Committee of the Whole and Regular City Council meeting - June 14, 2023

Special Presentations and Reports A. Project Timeline for New Trash Collection, Recycling Pickup and Organics Composting Contract Beginning in January 2025

Adjournment to Regular City Council Meeting

Communications - Juneteenth Proclamation

Bids - 1. 23-029 Light Fixtures ($121,050) 2. 23-031 Contractual Winter Services within Cul de Sacs, Alleys and on Limited Access Streets ($28,498 per Utilization) 3. 23-032 Contractual Winter Services for City-Owned and Maintained Parking Lots ($99,000 per Season) 4. 23-033 Water Heater Replacement ($148,100) 5. Job Order Contract with F.H. Paschen for Exterior Repairs to the Lord’s Park Pavilion ($830,303) 6. Job Order Contract with F.H. Paschen for Masonry Repairs at Multiple Locations ($131,211) 7. TIPS Cooperative Agreement Amendment #1 with Ionwave Technologies 5 Year Agreement ($71,250)

*Consent Agenda (C) 1. Resolution Authorizing Execution of a Grant Agreement with the Fox River Study Group for Continued Support of the Fox River Watershed Project 2. Resolution Authorizing Execution of an Agreement with Engineering Enterprises, Inc. for Professional Services in Connection with the Lead Service Line Replacement Plan 3. Resolution Accepting a Grant from the Town of Elgin and Authorizing Execution of an Agreement with the Town of Elgin to Provide Social and Recreation Services for Youth Related Programs to Residents of Elgin Township 4. Resolution Accepting a Grant from the State of Illinois, Department of Commerce and Economic Opportunity and Authorizing Execution of a Grant Agreement in Connection with Civic Center Plaza Renovations 5. Resolution Approving Settlement of Certain Workers’ Compensation Cases 6. Resolution Appointing Members to the Parks and Recreation Advisory Board 7. Resolution Appointing Members to the Sustainability Commission 8. Resolution Appointing Members to the Board of Fire and Police Commissioners 9. Resolution Authorizing Execution of a Purchase Agreement with Nielsen Enterprises, Inc. for the Purchase of a Sea-Doo Switch Water Rescue Boat 10. Resolution Authorizing Execution of a Local Public Agency Agreement with Alfred Benesch & Company for Professional Services in Connection with Phase I Engineering Services for the Rehabilitation/Reconstruction of the Kimball Street Bridge Over the Fox River 11. Resolution Authorizing Execution of a Local Public Agency Agreement with TranSystems Corporation for Professional Services in Connection with Phase I Engineering Services for the Rehabilitation/Reconstruction of the Chicago Street Bridge Over the Fox River

Announcements Next Committee of the Whole Meeting, Wednesday, June 28, 2023, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, June 28, 2023, at 7:00 p.m. in the City Council Chambers Adjournment

C. Design and Construction Engineering Services Agreement with Fehr Graham and Associates, LLC for the 2023 Parking Lot and Alley Maintenance Program ($102,225) Objective: Analyze, design, and prepare construction documents for the maintenance of various public parking lots, alleys, and Bluff City Cemetery paths.

E. Change Order No. 1 to the Phase II LED Street Light Conversion Project ($58,500) Objective: Authorize additional funding for material quantities necessary to complete phase two LED street light conversions.

G. Resolution Approving Recipients for the 2023 Historic Architectural Rehabilitation Grant Program ($102,995) Objective: Award grants to owners of historic landmark properties or those located within the city’s historic district for exterior rehabilitation and restoration work to their residential properties.

Announcements from Council Announcements from Staff

Executive Session I. Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees – Exempt Under Section 120/2(c)(2) of the Open Meetings Act