Committee of the Whole and Regular City Council meeting - April 26, 2023

Items also on Council Agenda A. Intergovernmental Agreement Between the City of Elgin and the Illinois Department of Transportation for Costs Associated with Various Improvements at Illinois Route 31 and US Route 20 and Authorization of Conveyance of Right-of-Way ($2,440,862) Objective: Improve and upgrade city-owned facilities near the intersection of Illinois Route 31 and US Route 20 in conjunction with the Illinois Department of Transportation US Route 20 at Illinois Route 31 bridge replacement, channelization and ADA Improvements project.

C. Agreement with Mad Bombers Fireworks Production for the 2023 Fourth of July Fireworks Event ($48,000) Objective: Provide Fourth of July fireworks display for Elgin residents and visitors for the the annual Fourth of July event.

E. Approval of Master Agreement with the Mutual Box Alarm System (MABAS) (No Cost) Objective:. Comply with the Mutual Box Alarm System’s (MABAS) requirement to have and be part of a master agreement for mutal aid within Illinois.

G. Economic Development Grant for the Haight at 166 Symphony Way ($35,455) Objective: Provide financial assistance toward the replacement of an antiquated elevator at a downtown business.

Announcements from Council Announcements from Staff Adjournment

Public Comments

Other Business (O) 1. Resolution Authorizing Execution of a Change Order No. 2 with Ramboll Americas Integrated Solutions, Inc. f/k/n O’Brien & Gere, Inc. of North America for Professional Services in Connection with Environmental Investigations Relating to a Former Leaking Underground Storage Tank at 1010 Wing Street, Elgin, Illinois

3. Resolution Authorizing Execution of a Collection Services Agreement with Municipal Collections of America, Inc. for Collection Services Regarding Unpaid Parking and Adjudication Fines

5. Resolution Approving Funding in Connection with the Agreement Between the State of Illinois Acting By and Through its Department of Transportation and the City of Elgin for Certain Improvements at Illinois Route 31 and US Route 20

7. Ordinance Amending Ordinance No. G9-01, as Amended by Ordinance No. G56-18 and Ordinance No. G8-21 For a Portion of a PAB Planned Area Business District (351-365 South Randall Road)

*Consent Agenda (C) 1. Resolution Authorizing Execution of a Commercial Property Lease Agreement with the Elgin Area Historic Society for the Property Commonly Known as 302 W. Chicago Street 2. Resolution Authorizing Execution of a Purchase of Services Agreement with Elgin Public Museum Incorporated to Provide Services to Maintain the Operation of the Museum, Public Property Exhibits and Provide Educational Programs to the Community (225 Grand Boulevard, Elgin, IL) 3. Resolution Authorizing Execution of an Elgin Public Museum Collection Agreement with Elgin Public Museum Incorporated d/b/a Elgin Public Museum of Natural History & Anthropology for the Transfer of Ownership of Certain Museum Collection Items 4. Resolution Authorizing Execution of a State of Illinois, Illinois Commerce Commission Stipulated Agreement 2264 with the State of Illinois Acting By and Through the Illinois Commerce Commission for Improvement of the Highway-Rail Grade Crossing of the Dakota, Minnesota & Eastern Railroad at Highland Avenue 5. Resolution Authorizing Execution of an Agreement with Hampton, Lenzini & Renwick, Inc. for Professional Services in Connection with the McLean Boulevard at Bowes Road Pedestrian Improvement Project 6. Resolution Accepting for Ownership and Maintenance Certain Public Improvements Within West Point Gardens South Phase 1 Subdivision 7. Resolution Accepting for Ownership and Maintenance Certain Public Improvements Within West Point Gardens South Phase 2 Subdivision 8. Resolution Accepting for Ownership and Maintenance Certain Public Improvements Within West Point Gardens South Phase 2A Subdivision 9. Resolution Authorizing Execution of a Sales Agreement with the Burlington Community Fire Protection District for the Sale of Surplus Emergency Portable Radios 10. Resolution Authorizing Execution of a Sales Agreement with the Pingree Grove Countryside Fire Protection District for the Sale of Surplus Emergency Portable Radios 11. Resolution Authorizing Execution of a Sales Agreement with the Fox River & Countryside Fire Rescue District for the Sale of Surplus Emergency Portable Radios 12. Resolution Authorizing Execution of a Sales Agreement with the East Dundee Fire Protection District for the Sale of Surplus Emergency Portable Radios 13. Resolution Authorizing Execution of a Sales Agreement with the City of DeKalb, Illinois for the Sale of Surplus Emergency Portable Radios 14. Resolution Authorizing Execution of a Purchase Agreement with Minuteman Security Technologies, Inc. d/b/a Minuteman Security & Life Safety for the Purchase of a Mobile Parking Enforcement System 15. Resolution Authorizing Execution of a Master Agreement with FileOnQ, Inc. for Property and Evidence Software Solution and Support Services 16. Resolution Authorizing Execution of an Agreement with PRI Management Group Corporation to Conduct an Audit of the Elgin Police Department’s Records Division 17. Resolution Authorizing Execution of a 2023 Agreement with the Kane County Child Advocacy Center By and Through the Kane County State’s Attorney for Funding Assistance Relating to the Investigation of Sensitive Crimes Involving Children 18. Resolution Authorizing Execution of a First Extension of Purchase Agreement with Stewart Spreading, Inc. for the Removal and Disposal of Water Treatment Lime Residuals 19. Resolution Authorizing Execution of an Agreement with HR Green, Inc. for Professional Services in Connection with Drainage Studies for 392 Lincoln Avenue, Preston and Cooper Avenue Intersection and 609 Columbia Avenue 20. Resolution Approving the 2023 Annual Action Plan, Authorizing the Execution of Documents Necessary to Participate in the Community Development Block Grant Program, and Authorizing Execution of an Amendment to CDBG Program Management Intergovernmental Agreement with Kane County for Services Necessary to Administer and Manage the Community Development Block Grant Program 21. Resolution Approving Settlement of Claims of Jamie Floyel 22. Resolution Appointing Members to the Heritage Commission – Design Review Subcommittee 23. Resolution Appointing Members to the Heritage Commission 24. Ordinance Amending the 2022 Budget 25. Ordinance Annexing Certain Territory to the City of Elgin (Northeast Corner of US Highway 20 and Lambert Lane 1630 Villa Street) 26. Ordinance Reclassifying Newly Annexed Territory in the PNB Planned Neighborhood Business District (1630 Villa Street) 27. Ordinance Granting a Conditional Use for Accessory Package Liquor Sales Establishment and Convenience Food Store Operated on a Twenty-Four Hour Basis in the PNB Planned Neighborhood Business District Ordinance No. G18-23 and ARC Arterial Road Corridor Overlay District (1630 Villa Street) 28. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code Entitled “Alcoholic Liquor Dealers” to Amend the Number of Certain Available Liquor License Classifications 29. Resolution Authorizing Execution of a Purchase Agreement with Grayshift, LLC for the Purchase of GrayKey mobile forensic access software 30. Resolution Amending Resolution No. 22-198 Authorizing Execution of an Illinois Environmental Protection Agency Illinois Public Water Supply Loan Program (PWSLP) Loan Application for the City of Elgin Lead Service Line Replacement Project

Announcements Next Committee of the Whole Meeting, Wednesday, May 10, 2023, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, May 10, 2023, at 7:00 p.m. in the City Council Chambers Adjournment