Call to Order Roll Call Approval of Minutes of Previous Meetings – March 8, 2023
05:25Initiatives and Other Items A. Community CDBG Annual Action Plan for Program Year 2023 (No Cost) Objective: Review recommendations from the CDBG Review Panel for Program Year 2023 CDBG and CDBG-CV funding.
06:07B. Economic Incentive Agreement with Association for Individual Development (No Outflow of Funds) Objective: Enter into an economic incentive agreement to incent the development of the property at 695 S. State Street with a permanent supportive housing and affordable housing community.
15:57C. Economic Incentive Agreement with Bella Casa Square, LLC (No Outflow of Funds) Objective: Provide field inspection, design interpretation, contract administration, documentation, and general coordination and control of the day-to-day construction activities for the Summit Street and Dundee Avenue intersection improvement project.
17:14D. Change Order No. 2 and Final for Bid 21-004A -2021 Sewer Lead Service Line Replacement Program (-$685,155) Objective: Improve the water distribution system by replacing lead water service lines located on private property.
29:34E. Amendment Agreement No. 1 to Engineering Services Agreement with Engineering Enterprises, Inc. (EEI) for the Lead Service Line Replacement (LSLR) Program Year 2 Improvements ($1,123,945) Objective: Contract with EEI for Construction Engineering services for Year 2 of the LSLR Program.
33:04F. Construction Engineering Services Agreement with Engineering Enterprises, Inc. for the 2023 Country Knolls Resurfacing Project ($134,895) Objective: Provide field inspection, design interpretation, contract administration including all required Motor Fuel Tax documentation, and general coordination and control of the day-to-day construction activities for the resurfacing of various neighborhood streets for the 2023 Country Knolls Resurfacing Project.
37:45G. Construction Engineering Services Agreement with Hampton, Lenzini & Renwick, Inc. for the 2023 Eastside Resurfacing Project ($163,629) Objective: Provide field inspection, design interpretation, contract administration including all required Motor Fuel Tax documentation, and general coordination and control of the day-to-day construction activities for the resurfacing of various collector streets for the 2023 Eastside Resurfacing Project.
38:32H. Construction Engineering Services Agreement with Gewalt Hamilton Associates, Inc. for the 2023 Providence Resurfacing Project ($189,545) Objective: Provide field inspection, design interpretation, contract administration including all required Motor Fuel Tax documentation, and general coordination and control of the day-to-day construction activities for the resurfacing of various neighborhood streets for the 2023 Providence Resurfacing Project.
39:13I. Resolution for Maintenance Under the Illinois Highway Code – 2023 Motor Fuel Tax Funds ($2,170,000) Objective: Provide funding for annual roadway maintenance activities and materials purchases utilizing proceeds from the Illinois Motor Fuel Tax Fund.
39:50J. Change Order No. 1 and Final for Bid 20-051 -2020 Sewer Cleaning and Lining Program ($25,000) Objective: Clean, televise and rehabilitate sewer infrastructure to extend the service life of the pipes.
40:35K. Community Task Force on Policing Recommendations—Subcommittee on Civilian Review Board (No Cost) Objective: Present recommendations from the Community Task Force on Policing for consideration with the following recommendation from the subcommittee on a civilian review board.
41:23Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – March 8, 2023
02:53:05Communications - Earth Month Proclamation
02:54:25Communications - Arbor Day Proclamation
02:57:40Public Comments
03:01:35Bids – 1. 23-001 2023 Lead Service Line Replacement ($6,452,155) 2. 23-007 Golf Course Landscaping Supplies ($152,432) 3. 23-018 Hemmens Exhibition Hall Partition Replacement ($71,430) 4. 23-020 Civic Plaza Parking Structure ($94,130)
03:37:00Other Business (O) 1. Consideration of Petition 51-22; 880-900 Summit Street; Amendment to Planned Development to Modify the Recreational Amenities for the Bella Casa Residential and Commercial Mixed-Use Development
03:47:102. Ordinance Adopting and Publishing an Official Zoning Map
03:50:20*Consent Agenda (C) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Resolution Authorizing Execution of Amendment Agreement No. 3 with Baxter & Woodman, Inc. for Supplemental Professional Engineering Services Relating to Construction Services in Connection with the Dundee Avenue and Summit Street Intersection Improvement Project Resolution Authorizing Execution of a Grant Application from the United States Department of Agriculture Forest Service Through Direction of the Illinois Department of Natural Resources Urban & Community Forestry Program for the 2022 Urban and Community Forestry Grant Program Resolution Authorizing Execution of an Amendment Agreement No. 2 with Baxter & Woodman, Inc. for Engineering, Permit Compliance and Field Inspection Activities in Connection with the NPDES Phase II Storm Water Permit Compliance Project 2020-2025 Resolution Authorizing Execution of Renewal Agreements with Rave Wireless, Inc. d/b/a Rave Mobile Safety for License Fees and Services in Connection with the Rave Alert for Public Safety and Smart 911 Software Platforms Resolution Authorizing 2023 Vehicle and Equipment Procurements Resolution Authorizing Execution of a Plat of Abrogation & Easement Grant from York MW LLC and Acceptance for Ownership and Maintenance Certain Public Improvements Within the Site Located at 2601 Mason Road Resolution Approving Settlements of Certain Workers’ Compensation Cases Resolution Authorizing Execution of a Purchase Agreement with Ultra Strobe Communications, Inc. for the Purchase of Getac Tablet Computers and Docking Stations Ordinance Granting a Conditional Use for a Planned Development in the CF Community Facility District with Certain Departures from the Elgin Zoning Ordinance (357 Division Street) Ordinance Amending PAB Planned Area Business District Ordinance No. G88-04 (400450 Airport Road) Ordinance Granting a Conditional Use for a “Commercial Operations Yard” [SR] (UNCL) (418 Airport Road, Units B and C)
03:50:46Miscellaneous Business (M) 1. 2. 3. Boards and Commissions Minutes a. E-911 Board, February 16, 2023 b. c. d. e. f. g. Heritage Commission, February 7, 2023 Human Relations Commission, February 7, 2023 Liquor Commission, February 8, 2023 Planning and Zoning Commission, February 6, 2023 Committee of the Whole, February 8, 2023 City Council, February 8, 2023 Various Reports a. Riverboat Revenue Disbursement Report
03:51:06Announcements Next Committee of the Whole Meeting, Wednesday, April 12, 2023, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, April 12, 2023, at 7:00 p.m. in the City Council Chambers Adjournment
03:51:28Reconvene Committee of the Whole Meeting
03:52:01L. Community Task Force on Policing Recommendations—Subcommittee on Racial and Other Profiling Disparities (No Cost) Objective: Present recommendations from the Community Task Force on Policing for consideration over several city council meetings with the following recommendations from the subcommittee on Racial and Other Profiling Disparities.
03:52:22M. Gifford Park Association Community Garden License Agreement Renewal (No Cost) Objective: Allow the Gifford Park Association to continue to use a city-owned lot for a community garden.
04:59:25N. Proposed Ordinance Creating a Retail Single-Use Bag Fee for Certain Retail Establishments (No Cost) Objective: Discourage and decrease the use of single-use bags within the city.
05:00:04O. Agreement with Today’s Uniforms for Fire Department Uniforms ($65,000 Annually) Objective: Secure uniform supply contract for fire department personnel.
06:24:40P. Purchase Agreement with C & M Hydraulic Tool Supply, Inc. for the Hydrant Saver Equipment ($40,701) Objective: Purchase equipment for the repair and maintenance of fire hydrants.
06:25:23Announcements from Council Announcements from Staff Adjournment
06:26:05