Committee of the Whole and Regular City Council meeting - March 8, 2023

Initiatives and Other Items B. Community Task Force on Policing Update on Remaining Recommendations (Councilmembers Powell and Good) Objective: Staff will be providing information on the timeline for presenting the task force recommendations relating to the creation of a civilian review board and an ordinance banning police stops for minor non-moving vehicle infractions.

Adjournment

Communications Illinois Law Enforcement Accreditation Program (ILEAP) Award Steven Casstevens, retired Chief of Police for Buffalo Grove and Illinois Association of Chiefs of Police Board of Officers member, will be presenting Chief Lalley and Mayor Kaptain with a plaque recognizing the Elgin Police Department’s recent ILEAP accreditation.

Bids – 1. 23-004 Summit Street and Dundee Avenue Intersection Improvements ($4,732,544) 2. 23-016 New Boiler Room at The Centre ($1,490,953) 3. Suburban Purchasing Cooperative – Contract with Shaw Integrated Solutions for Replacement of Carpeting and Tile in Various Locations ($280,825) 4. Job Order Contract with F.H. Paschen for the Police Facility Second Floor Remodeling ($81,114) 5. Job Order Contract with F.H. Paschen for the Police Facility Communications Breakroom Remodeling ($54,986)

2. Consideration of Petition 01-23; 357 Division Street; Conditional Use for a Planned Development to Establish the Offices of a Non-Profit Social Services Agency at Holy Trinity Church

4. Consideration of Petitions 36-22, 37-22 and 38-22; 36W987 Hopps Road; Annexation Agreement, Annexation, Preliminary Plat of Subdivision, and Planned Development as a Map Amendment for the Construction of a Residential and Commercial Mixed Use Development with a 280-unit Multi-family Apartment Development (Seasons at Elgin) and a 3.1-Acre Commercial Outlot

6. Ordinance Abating the Annual Tax for 2022 for General Obligation Refunding Bonds, Series 2013A

8. Ordinance Abating a Portion of the Annual Tax for 2022 for General Obligation Corporate Purpose Bonds, Series 2016

10. Ordinance Abating the Annual Tax for 2022 for General Obligation Refunding Bonds, Series 2020A

12. Ordinance Abating the Annual Tax for 2022 for General Obligation Refunding Bonds, Series 2021A

14. Ordinance Abating a Portion of the Annual Tax for 2022 for General Obligation Corporate Purpose Bonds, Series 2022

*Consent Agenda (C) 1. Resolution Authorizing Execution of an Agreement with HR Green, Inc. for Professional Services in Connection with the US 20 – Longcommon Parkway to Coombs Road Feasibility Study 2. Resolution Authorizing Execution of an Agreement with Hampton, Lenzini and Renwick, Inc. for Professional Services in Connection with the Dundee Avenue/Center Street/Villa Street Improvement Phase I Preliminary Engineering Services 3. Resolution Authorizing Execution of a Contractor Agreement with Public Consulting Group LLC for Consulting Services in Connection with the Ground Ambulance Data Collection System for the Centers for Medicare and Medicaid Service (CMS) 4. Resolution Authorizing Execution of an Amendment to Job Order Contract Agreement with F.H. Paschen, S.N. Nielsen & Associates, LLC Relating to Certain Repairs and Replacement of Pavers at the Elgin City Hall 5. Resolution Authorizing Execution of an Amendment to Job Order Contract Agreement with F.H. Paschen, S.N. Nielsen & Associates, LLC Relating to Certain Repairs and Replacement of Pavers and Roofing at the City’s Hemmens Theatre 6. Resolution Authorizing Execution of an Amendment Agreement No. 1 with Cordogan Clark & Associates, Inc. (A/E) & Corogan Clark Consulting Services, Inc. (CM) for Additional Supplemental Professional Consulting Services in Connection with the Elgin Hemmens Cultural Center North Lobby Renovation and Addition Project 7. Resolution Authorizing Execution of a Purchase Agreement with TKB Associates, Inc. for the Laserfiche Enterprise Content Management System Subscription 8. Resolution Approving Athletic Facility Improvement Grant Recipients9. Resolution Authorizing Execution of a Service Agreement with Renata Hofman for Group Fitness Instruction and Classes 10. Resolution Authorizing Execution of a Service Agreement with Sterling Symmetry Unlimited, Inc. for Group Fitness Instruction and Classes 11. Resolution Authorizing Execution of a Service Agreement with Carrie Baldwin for Group Fitness Instruction and Classes 12. Resolution Authorizing Execution of a Purchase of Services Agreement with Aaron Cobbs for Professional Services in Connection with the Juvenile Crime Prevention Programs and Services 13. Resolution Authorizing Execution of a Purchase of Services Agreement with Jeff Ligon for Professional Services in Connection with the Juvenile Crime Prevention Programs and Services 14. Resolution Authorizing Execution of a First Amendment to Master Services Agreement with Paymentus Corporation for Credit Card Processing Merchant Services

Announcements Next Committee of the Whole Meeting, Wednesday, March 22, 2023, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, March 22, 2023, at 7:00 p.m. in the City Council Chambers

E. Adoption of the 2023 Official Zoning Map (No Cost) Objective: Comply with state statute requiring the annual adoption and publication of an official zoning map.

G. Amendment No. 2 to the Engineering Services Agreement with Baxter & Woodman, Inc. for National Pollution Discharge Elimination System Permit Phase 2 Storm Water Permit Compliance Project ($94,860) Objective: Provide engineering required to maintain compliance with the federally mandated National Pollution Discharge Elimination System (NPDES) permit program.

I. Agreements with Rave Wireless, Inc., d/b/a Rave Mobile Safety for Rave Alert and Smart911 for Public Safety (Rave Alert: $47,500 for five years; Smart 911: $94,753 for five years) Objective: Maintain technology for alerting Elgin residents to important community and emergency information and enable residents to enter critical information for responding emergency personnel

Announcements from Council Announcements from Staff

Adjournment