CITY COUNCIL COMMITTEE OF THE WHOLE MEETING DECEMBER 7, 2022|5:00 PM CITY COUNCIL CHAMBERS
04:44Call to Order Roll Call Approval of Minutes of Previous Meetings – November 9, 2022 November 16, 2022
05:05Special Presentations and Reports A. Proposed 2023 Budget and Three-Year Financial Plan Continuing discussion on the proposed 2023 Budget and Three-Year Financial Plan
06:50Adjourn to Regular Council Meeting
01:54:30CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. December 7, 2022
01:55:12Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings - November 16, 2022 Communications - None
01:55:40Public Comments
01:56:56Bids – 1. 22-057 Phase II LED Street Light Conversion Program - Materials ($1,436,500) 2. 22-058 Phase II LED Street Light Conversion Program - Installation ($339,450)
02:12:03Other Business (O) 1. Consideration of Petitions 41-22 and 42-22; 450 Shepard Drive; Map Amendment from CI Commercial Industrial District to GI General Industrial District and Conditional Use to Establish an Adult-use Cannabis Craft Grower Facility within an Existing Building
02:14:002. Public Hearing for the 2023 Proposed City of Elgin Budget
02:31:073. Authorization for Payment – MacQueen Emergency for Repairs of Elgin Fire Department Aerial Truck 7
02:33:35*Consent Agenda (C) 1. Resolution Authorizing Execution of an Agreement with First American Bank as Trustee Under Trust Agreement 1-04-112 Dated June 4, 2004 in Connection with the Demolition of Certain Properties Located within the Elgin Central Area Tax Increment Financing Redevelopment Plan and Project (ECA TIF District) 2. Resolution Authorizing Execution of an Agreement with Ramboll Americas Engineering Solutions, Inc. for Professional Services Relating to Site Remediation Services for 356-358 Dundee Avenue, Elgin, IL 3. Resolution Authorizing Execution of a Change Order No. 1 with ALamp Concrete Contractors, Inc. for the 2022 Central Area Resurfacing Project (Bid No. 22-023) 4. Resolution Authorizing Certain Reimbursements in Connection with the City’s Lead Service Line Replacement Reimbursement Program 5. Resolution Providing for Termination of Ride in Kane New Freedom/JARC and 5310 Service Agreement with the Association of Individual Development 6. Resolution Authorizing Execution of a Ride in Kane Pace Subsidy Agreement with Pace, the Suburban Bus Division of the Regional Transportation Authority for Services During 2022 7. Resolution Authorizing Execution of a Ride in Kane Job Access Reverse Commute (JARC) Phase 9 and 10 Service Agreement with the County of Kane Regarding the Ride in Kane Program (Projected Service Dates: July 2021 through August 2024) 8. Resolution Authorizing Execution of a Ride in Kane Section 5310 Phase 17 and 18 Service Agreement with the County of Kane Regarding the Ride in Kane Program (Projected Service Dates: August 2019 through August 2024) 9. Resolution Authorizing Execution of a First Amendment Agreement with BEC Enterprises, LLC, d/b/a Brown Equipment Company for the Purchase of a Truck Mounted Sewer Cleaning Vehicle 10. Resolution Authorizing Execution and Acceptance of a Plat of Dedication for 8 S. Spring Street 11. Resolution Repealing Resolution No. 22-200 and Setting Forth the Schedule of City Council Meetings for 2023 12. Resolution Authorizing Execution of an Annexation Agreement for 8.321-Acres at Northeast Corner of Lambert Lane and US-20 (Lake Street), Elgin, Illinois with Susan L. Metzger, Trustee of the Susan L. Metzger Trust Dated 6/6/2002, Karen G. Galler n/k/a Karen Gilbertson, Trustee of the Metzger Family Trust No. 101 Dated 6/6/2020 and Bluestone Net Lease Properties, LLC (Thorntons Development) 13. Resolution Appointing Members to the Sustainability Commission 14. Resolution Appointing Members to the Human Relations Commission 15. Resolution Authorizing Execution of an Amended Agreement with the Service Employees International Union, Local 73 Municipal Division, Elgin Public Works Chapter 16. Ordinance Amending Ordinance No. G32-22 Establishing a Pay Plan for the Public Services Employee Group of the City of Elgin 17. Resolution Authorizing Execution of an Agreement with the Service Employees International Union Local #73 Clerical/Technical Group 18. Ordinance Establishing a Pay Plan for the Clerical Technical Group Service Employees of the City of Elgin
02:34:08Miscellaneous Business (M) 1. Disbursement Report
02:34:32Announcements Next Committee of the Whole Meeting, Wednesday, December 21, 2022, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, December 21, 2022, at 7:00 p.m. in the City Council Chambers Adjournment
02:34:59Reconvene Committee of the Whole
02:35:37A. Proposed 2023 Budget and Three-Year Financial Plan Continuing discussion on the proposed 2023 Budget and Three-Year Financial Plan (Continued)
02:35:57Initiatives and Other Items B. Acceptance of Plat of Easement for Watermain within the site located at 1384 Made-line (No Cost) Objective: Fulfill the City’s obligation to maintain reliable infrastructure for serving busi-nesses and residents.
04:20:17C. Acceptance of a Plat of Easement for Stormwater Management Purposes within the site located at 1460 Sheldon Drive (No Cost) Objective: Fulfill the City’s obligation to maintain reliable infrastructure for serving busi-nesses and residents.
04:20:47D. Fire Protection Agreements with Illinois Tool Works, Covestro LLC, and St. Charles Properties ($81,569 Revenue) Objective: Provide an economically beneficial way for fire department resources to be utilized by properties located outside of City borders.
04:21:18E. Golf Course Maintenance Equipment Replacement- OMNIA Partners ($104,945) Objective: Replace outdated golf equipment for use at The Highlands of Elgin.
04:21:48F. Public Safety Vehicle Outfitting-Sauber MFG. Co ($70,401) Objective: Outfit a specialty vehicle for the police department’s emergency services de-tail when responding to calls for service involving emotionally distressed persons.
04:22:27G. Community Task Force on Policing Recommendations (No Cost) Objective: Present recommendations from the Community Task Force on Policing for consideration over several city council meetings with the following recommendations from the subcommittee on Allocation of Resources.
04:27:14H. Repeal Chapter 2.20 of the Elgin Municipal Code Requiring Residency within the City of Elgin as a Condition of Employment (No Cost) Objective: Removing barriers that dissuade talented senior management level employees, whether current or prospective, from continuing or seeking employment with the city in a highly competitive marketplace.
04:28:28Announcements from Council Announcements from Staff
04:28:48Adjournment
04:28:57