Committee of the Whole and Regular City Council meeting - August 14, 2024

Call to Order Roll Call Approval of Minutes of Previous Meeting – July 24, 2024

A. School District U-46 Agreement for Continuation of School Resource Officers ($578,402) Objective: Provide a police presence within schools to promote student and staff safety and security.

C. Open Space Lands Acquisition and Development (OSLAD) Grant for the Rehabilitation of Wing Park Including the Development of a New Master Plan and Inclusive Playground—Resolution Authorizing Filing of Application (No Cost) Objective: Rehabilitate Wing Park using an OSLAD grant to offset the project’s cost.

E. Public Improvements and Easement Acceptance for 2570 Millennium Drive ($1,803 Estimated Five-Year Maintenance Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.

G. Public Improvements Acceptance for High Street Tollgate (1100-1120 Tollgate Road) ($12,335 Estimated Five-Year Maintenance Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.

I. 2023 Lead Service Line Replacement Program—Change Order No. 2 for Bid 23-013, Contract C (-$148,666) Objective: Improve the water distribution system by replacing lead water service lines.

K. School Crossing Guards Agreement with Andy Frain Services ($160,741) Objective: Continue providing school crossing guards at eleven elementary school locations in the city currently being staffed by Andy Frain Services.

Announcements from Council Announcements from Staff Adjournment

Communications • Women’s Equality Day Proclamation

Bids -

2. Resolution Authorizing Execution of an Agreement Between the City of Elgin and the Board of Education of School District U-46 Providing for School Resource Officers

4. Resolution Authorizing Execution of an Intergovernmental Agreement with South Elgin and Countryside Fire Protection District Regarding the Annexation and Disconnection of Properties

6. Emergency Water Main Repairs on Varsity Drive Near Poplar Creek—Authorization for Payment to Joel Kennedy Constructing Corporation

*Consent Agenda (C)

Announcements Next Committee of the Whole Meeting, Wednesday, August 28, 2024, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, August 28, 2024, at 7:00 p.m. in the City Council Chambers Adjournment

L. Waste, Recycling and Organics Collection Services—Request for Proposals Update Staff will be providing an overview on the request for proposals process for the waste, recycling and organics collection services contract with the purpose of seeking city council consensus to begin finalizing an agreement on the scope of services with the preferred vendor.