Committee of the Whole and Regular City Council meeting - March 6, 2024

Public Comment

B. Purchase of ClearGov Digital Budget Book and Capital Budgeting Subscription Services ($31,840) Objective: Continue using ClearGov’s digital budget book and implement the capital budgeting module.

D. Suburban Tree Consortium Membership and Purchase Commitment ($575) Objective: Purchasing replacement trees for planting on city-owned properties.

F. Resolution for Maintenance Under the Illinois Highway Code – 2024 Motor Fuel Tax Funds ($2,000,000) Objective: Provide funding for annual roadway maintenance activities and materials purchases utilizing proceeds from the Illinois Motor Fuel Tax Fund.

H. Advisory Referendum on Kimball Street Dam Removal (Mayor Kaptain) (No Cost) Objective: Obtain city council authorization to place an advisory question of public policy on the ballot of the general election occurring on Tuesday, November 5, 2024 asking whether the Kimball Street Dam should be removed.

Regular Meeting 7:00 P.M. March 6, 2024 Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – February 28, 2024 Communications – None.

Bids - 1. Hemmens Equipment Enclosure – Job Order Contract ($88,809)

*Consent Agenda (C) 1. Resolution Authorizing Execution of a Purchase Agreement with Citibot, Inc. for Generative Artificial Intelligence Web and Text Based Chatbot Services 2. Resolution Authorizing Execution of a Purchase Agreement with Seven Hills Technology, LLC for Professional Services in Connection with Portal and Mobile Application Development and Support 3. Resolution Accepting a Grant from the State of Illinois, Department of Natural Resources and Authorizing Execution of a Grant Agreement to Translate the Elgin Design Guideline Manual for Landmarks and Historic Districts to Spanish 4. Resolution Authorizing Execution of a Change Order No. 1 and Final with F.H. Paschen, S.N. Nielson & Associates, LLC for the Lords Park Pavilion Exterior Repairs 5. Resolution Authorizing Execution of an Agreement with Christopher B. Burke Engineering, Ltd. for Professional Services in Connection with the LED Re-lighting of City Owned Athletic Field Lights 6. Resolution Authorizing Execution of an Agreement with Berna Architects & Design, LLC for Professional Services in Connection with Architectural and Design Services at the Edward Schock Centre of Elgin 7. Resolution Authorizing Execution of an Amendment Agreement No. 1 with FGM Architects, Inc. for Professional Services in Connection with the Architectural Services for Schematic Design and Construction Administration Services for an Addition to the Wing Park Clubhouse (1000 Wing Street) 8. Resolution Authorizing Execution of a Service Agreement with Carrie Baldwin for Group Fitness Instruction and Classes 9. Resolution Authorizing Execution of a Service Agreement with Sterling Symmetry Unlimited, Inc. for Group Fitness Instruction and Classes 10. Resolution Authorizing Execution of a Change Order No. 1 and Final with iWire Technologies, Inc. for the Police Fire Alarm Replacement (Bid No. 23-010) 11. Resolution Authorizing the Purchase of United Shield International Ballistic Shields from Ray O’Herron Company, Inc. 12. Resolution Authorizing Execution of a Purchase Agreement with The Armored Group, LLC for the Purchase of a Ballistic Armored Tactical Transport Vehicle 13. Resolution Authorizing Execution of Purchase Agreement with Mavron, Inc. for the Outfitting of a Ballistic Armored Tactical Transport Vehicle 14. Resolution Authorizing Execution of a Purchase Agreement with Currie Motors Frankfort, Inc. for the Purchase of Two Ford Transit 350 Cargo Vans 15. Resolution Authorizing Execution of a Purchase Agreement with Digital Intelligence, Inc. for the Purchase of Digital Intelligence Forensic Recovery of Evidence Data Center Workgroup 16. Resolution Authorizing Execution of an Amendment Agreement No. 1 with Engineering Enterprises, Inc. for Professional Services in Connection with the Lead Service Line Replacement Program – Year 3 Improvements 17. Resolution Authorizing Execution of a Purchase Agreement with Cummins, Inc. for the Riverside Water Treatment Plant Generator Coupling Repair 18. Resolution Authorizing Execution of a Second Extension of Purchase Agreement with Stewart Spreading, Inc. for the Removal and Disposal of Water Treatment Lime Residuals 19. Resolution Authorizing the Purchase of Slack for Business Messaging System from Salesforce, Inc. 20. Resolution Authorizing Execution of an Agreement with Jennifer L. Bergmann & Associates, Inc. for Professional Services in Connection with 2024 Compensation Study 21. Ordinance Amending Chapter 10.41 of the Elgin Municipal Code Entitled “Curfew,” and Creating a New Chapter 10.43 of the Elgin Municipal Code Entitled “Truancy” 22. Ordinance Amending the Elgin Municipal Code Regarding Certain Fines and Penalties 23. Ordinance Abating the Annual Tax for 2023 for General Obligation Refunding Bonds, Series 2013A 24. Ordinance Abating the Annual Tax for 2023 for General Obligation Refunding Bonds, Series 2015A 25. Ordinance Abating a Portion of the Annual Tax for 2023 for General Obligation Corporate Purpose Bonds, Series 2016 26. Ordinance Abating the Annual Tax for 2023 for General Obligation Corporate Purpose Bonds, Series 2019 27. Ordinance Abating the Annual Tax for 2023 for General Obligation Refunding Bonds, Series 2020A 28. Ordinance Abating the Annual Tax for 2023 for General Obligation Corporate Purpose Bonds, Series 2020B 29. Ordinance Abating the Annual Tax for 2023 for General Obligation Refunding Bonds, Series 2021A 30. Ordinance Abating the Annual Tax for 2023 for General Obligation Corporate Purpose Bonds, Series 2021B 31. Ordinance Abating a Portion of the Annual Tax for 2023 for General Obligation Corporate Purpose Bonds, Series 2022

Announcements Next Committee of the Whole Meeting, Wednesday, March 20, 2024, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, March 20, 2024, at 7:00 p.m. in the City Council Chambers Adjournment