Committee of the Whole and Regular City Council meeting - February 28, 2024

Public Comments

Initiatives and Other Items B. Citibot Generative AI Web- and Text-based Chatbot Services Agreement ($29,800) Objective: Creating an enhanced customer service experience for Elgin residents using web- and text-based artificial intelligence chatbot.

D. 2024 Property Tax Abatement (No Cost) Objective: Provide information for adopting the annual ordinance abating taxes for the property tax levy.

F. Lords Park Pavilion Exterior Repairs—Change Order No. 1 and Final for Job Order Contract ($101,696) Objective: Make the necessary repairs to the porch at the Lords Park pavilion.

H. Wing Park Clubhouse Design Amendment Agreement No. 1 with FGM Architects Inc. for RFP 21-058 ($120,000) Objective: Complete the design phase and construction documents for a new Wing Park Clubhouse to meet ADA requirements and support future business growth.

J. Independent Fitness Contractors Service Agreements ($56,000) Objective: Provide patrons of The Edward Schock Centre of Elgin with quality fitness instruction and personal training.

Regular Meeting 7:00 P.M. February 28, 2024 Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – February 14, 2024

Communications - African-American Coalition of Kane County (AACKC) Black History Month Proclamation

Bids - 1. Centre Fitness Rubber Flooring—Sourcewell Joint Purchasing Agreement ($63,996) 2. Police Roof Sections Replacement—Job Order Contract ($63,565)

2. Resolution Authorizing Execution of an Amendment Agreement No. 4 with SmithGroup, Inc. for Separate Bid Package for Tree Removal and Preservation, Property Boundary Exhibit and Base Bid Additional Scope of Services in Connection with the Proposed Improvements for the Elgin Sports Complex

4. Ordinance Amending PCC2 Planned Center City District Ordinance No. G12-02 (1-95 Clock Tower Plaza)

*Consent Agenda (C) 1. Resolution Authorizing Execution of an Agreement with Engineering Enterprises, Inc. for Professional Services in Connection with the Rehabilitation of Wells 1A, 2A, 3A and 3 2. Resolution Authorizing Execution of a Purchase Agreement with Miand, Inc., d/b/a Mad Bomber Fireworks Productions for the 2024 Fourth of July Fireworks Display 3. Resolution Approving Athletic Facility Improvement Grant Recipients 4. Resolution Approving Cultural Arts Commission Grant Recipients 5. Resolution Authorizing Execution of a Purchase Agreement with Global Intelligence, Inc. for Purchase of Cybercheck Software 6. Resolution Authorizing 2024 Vehicle and Equipment Procurements 7. Resolution Authorizing Execution of an Easement Agreement with Northern Illinois Gas Company d/b/a NICOR Gas Company for Public Improvements (IDOT Route 31 & US 20) 8. Resolution Authorizing Execution of a Plat of Easement for Sidewalk Purposes from Elgin Motors Holding and Acceptance for Ownership and Maintenance Certain Public Improvements within the Site Located at 2030 N. Randall Road 9. Resolution Authorizing Execution of a Purchase Agreement with Harold Beck & Sons, Inc. for the Procurement of Sludge Valves 10. Resolution Appointing Members to the Cultural Arts Commission11. Resolution Authorizing Execution of an Agreement with Ecker Center for Behavioral Health, Inc. for Crisis Intervention Counselor Services 12. Resolution Authorizing Execution of an Amendment Agreement No. 1 with Engineering Enterprises, Inc. for Professional Services in Connection with the 2024 Woodbridge Resurfacing Project 13. Resolution Authorizing Execution of an Agreement with Hampton, Lenzini & Renwick, Inc. for Professional Services in Connection with the Lillian-South-Walnut Federal-Aid Funded Resurfacing Project 14. Resolution Authorizing Execution of a Change Order No. 1 with Joel Kennedy Construction Corp for the Year 2 Lead Service Line Replacement Program – Contract A (Bid No. 23-001) 15. Resolution Authorizing Execution of a Change Order No. 1 with Ray’s Electrical Service LLC and Tom’s Plumbing Inc. for the Year 2 Lead Service Line Replacement Program – Contract D (Bid No. 23-014) 16. Resolution Authorizing Execution of a Purchase Agreement with Magnet Forensics, LLC for Purchase of GrayKey Mobile Forensic Access Software 17. Resolution Approving Settlements of Certain Claims 18. Resolution Authorizing Execution of an Agreement with Engineering Enterprises, Inc. for Professional Services in Connection with the Review of Kane County Storm Water Applications and/or Civil Engineering Site/Subdivision Plans and/or Structural Submittals 19. Resolution Authorizing Execution of an Agreement with Christopher B. Burke Engineering, LTD. for Professional Services in Connection with the Review of Kane County Storm Water Applications and/or Civil Engineering Site/Subdivision Plans and/or Structural Submittals 20. Resolution Authorizing Execution of an Agreement with Trotter and Associates, Inc. for Professional Services in Connection with the Review of Kane County Storm Water Applications and/or Civil Engineering Site/Subdivision Plans and/or Structural Submittals 21. Resolution Authorizing Execution of an Agreement with Hampton, Lenzini & Renwick, Inc. for Professional Services in Connection with the Review of Kane County Storm Water Applications and/or Civil Engineering Site/Subdivision Plans and/or Structural Submittals 22. Resolution Authorizing Execution of an Agreement with Hey & Associates, Inc. for Professional Services in Connection with the Review of Kane County Storm Water Applications and/or Civil Engineering Site/Subdivision Plans and/or Structural Submittals23. Resolution Authorizing Execution of an Agreement with Engineering Resource Associates for Professional Services in Connection with the Review of Kane County Storm Water Applications and/or Civil Engineering Site/Subdivision Plans and/or Structural Submittals 24. Resolution Authorizing Execution of an Agreement with HR Green, Inc. for Professional Services in Connection with the Review of Kane County Storm Water Applications and/or Civil Engineering Site/Subdivision Plans and/or Structural Submittals 25. Resolution Authorizing Execution of an Agreement with V3 Companies, Ltd. for Professional Services in Connection with the Review of Kane County Storm Water Applications and/or Civil Engineering Site/Subdivision Plans and/or Structural Submittals

Announcements Next Committee of the Whole Meeting, Wednesday, March 6, 2024, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, March 6, 2024, at 7:00 p.m. in the City Council Chambers Adjournment

K. Police Facility Fire Alarm Replacement— Change Order No. 1 and Final for Bid 23-010 ($19,610) Objective: Replace the outdated fire alarm system at the police facility.

M. Public Safety Vehicle Replacement Purchase and Outfitting ($483,918) Objective: Purchase one armored vehicle and two transport vehicles to replace existing fleet inventory remaining in service beyond acceptable replacement intervals

O. Elgin Municipal Code Amendments Relating to Curfew and Truancy (No Cost) Objective: Creating a separate chapter in the Elgin Municipal Code regulating truancy that eliminates monetary fines and establishes a diversionary program.

Q. Engineering Enterprises, Inc. (EEI) Engineering Services Agreement for the Lead Service Line Replacement (LSLR) Program Year 3 Improvements—Amendment Agreement No. 1 ($84,320) Objective: Contract with Engineering Enterprises, Inc. (EEI) for design engineering services for Year 3 of the Lead Service Line Replacement (LSLR) Program.

S. Removal and Disposal of Water Treatment Lime Residuals for 2024 with Stewart Spreading, Inc.—Amendment Agreement No. 2 ($2,886,000) Objective: Continue treatment of the city’s drinking water by responsibly handling the lime softening waste residual from the city’s water treatment process.