Committee of the Whole and Regular City Council meeting - February 14, 2024

Public Comments

Initiatives and Other Items B. Amendment Agreement No. 4 to Agreement with SmithGroup, Inc. for the Proposed Improvements for the Elgin Sports Complex, RFP 22-025 ($297,500) Objective: Continue moving forward with proposed improvements for the Elgin Sports Complex.

D. Design Engineering Services Amendment Agreement No. 1 with Engineering Enterprises, Inc. for the 2024 Woodbridge Resurfacing Project ($39,976) Objective: Analyze, design and prepare construction documents for the resurfacing of various collector and residential streets for the 2024 neighborhood street and 2024 collector street resurfacing programs.

F. NICOR Gas Main Relocation Easement Agreement IDOT for Route 31 and US Route 20 Intersection Improvements (No Cost) Objective: Enter into an easement agreement between the city and NICOR Gas to facilitate the abandonment and installation of gas mains to avoid conflicts with proposed improvements to the Illinois Route 31 and U.S. Route 20 improvements being performed by the Illinois Department Transportation.

Regular Meeting 7:00 P.M. February 14, 2024 Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – January 24, 2024 Communications - None

1. 23-065 Mulberry Grove Park Renovation ($666,546) 2. 24-003 Special Events 31,000 Lumen Laser Projector ($99,684) 3. 24-007 Elgin Sports Complex Tree Preservation and Removal ($213,000) 4. OMNIA/US Communities Cooperative, Spring Street Parking Deck Elevator Modernizations ($586,380) 5. The Interlocal Purchasing System (TIPS), Federal Signal Corporation-Commander One Siren Control System ($227,485) 6. Sourcewell Cooperative, Purchase of Cameras and Licensing from Safeware, Inc. ($77,114) 7. Sourcewell Cooperative, Purchase of Mulberry Grove Park Playground Replacement Equipment from Play Illinois, LLC ($109,512)

2. Consideration of Petitions 38-23 and 39-23; 15 Clock Tower Plaza; Amendment to Planned Development and Conditional Use to Establish an Adult-Use Cannabis Dispensary within an Existing Multi-tenant Shopping Center

4. Ordinance Annexing Certain Territory to the City of Elgin (2100 Big Timber Road)

6. Ordinance Authorizing the City of Elgin, Kane County, Illinois to Borrow Funds from the Illinois Environmental Protection Agency’s Public Water Supply Loan Program for the City of Elgin Lead Service Line Replacement Project (This Item Must be Removed From the Table)

8. Resolution Authorizing Execution of a Sales Agreement with the Kaneville Fire Protection District for the Sale of Surplus Pagers

*Consent Agenda (C) 1. Resolution Authorizing Execution of an Agreement with EAN Services, LLC for Rental Services 2. Resolution Authorizing Execution of a Purchase Agreement with SHI International Corp. for Antivirus Software and Subscription Services 3. Resolution Authorizing Execution of an Intergovernmental Agreement with the State of Illinois Acting by and Through its Department of Transportation for Certain Improvements of US Route 20 From Nesler Road to Weld Road/Longcommon Parkway 4. Resolution Approving Funding in Connection with the Agreement Between the State of Illinois Acting by and Through its Department of Transportation and the City of Elgin for Certain Improvements of US Route 20 from Nesler Road to Weld Road/Longcommon Parkway5. Resolution Authorizing Execution of a Purchase Agreement with TKB Associates, Inc. for the Laserfiche Enterprise Content Management System Subscription 6. Resolution Appointing Members to the Planning and Zoning Commission

Announcements Next Committee of the Whole Meeting, Wednesday, February 28, 2024, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, February 28, 2024, at 7:00 p.m. in the City Council Chambers Adjournment

G. Public Improvements and Easement Acceptance for 2030 N. Randall Road (No Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.H. Engineering Service Agreements for the Review of Engineering Submittals (No Cost) Objective: Utilize engineering consultants to assist in the review of civil engineering site and subdivision plans for conformance with the Elgin Municipal Code and the Kane County Stormwater Management Ordinance.

I. Cultural Arts Commission 2024 Grant Award Recommendations ($64,444) Objective: Distribute grant funds to local organizations to support arts programming in the community.

K. Agreement with Slack for Business Messaging System ($200,197) Objective: To enhance internal communication, collaboration, and record retention through the implementation of Slack, a business messaging platform.

M. Contract with Ecker Center for Behavioral Health for Crisis Intervention Counselor Services ($493,029) Objective: Contract for one full-time and three part-time crisis counselors to offer services and assistance to those with mental health-related needs, substance use disorder needs and individuals experiencing homelessness.

O. Purchase of GrayKey Mobile Forensic Access Software from Magnet Forensics, LLC ($30,795) Objective: Continue using mobile forensic access software to extract encrypted or inaccessible data from mobile devices.

Q. Change Order No. 1 for Bid 23-014, 2023 Lead Service Line Replacement Program—Contract D (No Cost) Objective: Improve the water distribution system by performing emergency replacement of lead water service lines located on private property.

S. Sludge Valve Purchase Agreement with Harold Beck & Sons, Inc. ($51,143) Objective: Provide reliable and adequate water supply by replacing aging equipment.

Announcements from Council Announcements from Staff Adjournment