Committee of the Whole and Regular City Council meeting - January 10, 2024

COMMITTEE OF THE WHOLE MEETING AGENDA JANUARY 10, 2024|6:00 PM CITY COUNCIL CHAMBERS Call to Order Roll Call Approval of Minutes of Previous Meeting – December 20, 2023

Initiatives and Other Items A. Big Timber Road and Madeline Lane Intersection Improvements Design Engineering Services ($141,785) Objective: Complete the design engineering services and bid documents for installing traffic signals and roadway improvements at the Big Timber Road and Madeline Lane intersection.

C. Agreement with Fifth Asset, Inc. d/b/a as DebtBook ($39,300) Objective: Acquire software to assist in accounting for leases and subscriptions under Government Accounting Standards Board (GASB) Statements 87 and 96.

E. Contract with Interstate Roof Systems Consultants, Inc. for Roof Consulting Services, RFP 23-059 ($94,750) Objective: To provide inspections and condition reports for the city’s 140 roofs.

G. Amendment to Chapter 2.57 of the Elgin Municipal Code, Entitled “Auxiliary Police Officer,” and Amendment to Chapter 2.52 of the Elgin Municipal Code, Entitled “Police Department” (No Cost) Objective: Amend provisions in the Elgin Municipal Code to provide new auxiliary police officer duties and to reflect the police department’s authorized strength.

I. 2023-2024 Bulk Road Salt Procurement – Morton Salt, Inc. and Compass Minerals America, Inc. (Not to Exceed $488,940) Objective: Obtaining bulk road salt for the city’s 2023-24 snow and ice removal operations.

K. Change Order to Millennium Park Playground Renovation Contract ($120,286) (Item Must Be Removed From The Table) Objective: Upgrade the play surface in the Millennium Park Playground Renovation from mulch to artificial turf.

COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. January 10, 2024

Communications - Dr. Martin Luther King Jr. Proclamation

Bids - 1. 23-061— Municipal Tree Removal ($503,050) 2. 23-063 — Police Exterior Lighting ($225,714) 3. OMNIA/US Communities Cooperative – BAS Recommissioning ($102,700) 4. OMNIA/US Communities Cooperative – Dehumidification Equipment Replacement at the Leo Nelson Riverside Water Treatment Plant ($729,740) 5. OMNIA/US Communities Cooperative – Chiller Replacement at the Leo Nelson Riverside Water Treatment Plant ($453,840) 6. Sourcewell Purchasing Cooperative – Flooring Replacement ($268,083) 7. Job Order Contract – Public Works Fleet Division Epoxy Floor Replacement ($271,001) 8. Job Order Contract – Police Facility Exterior Concrete Replacement ($465,139) 9. Job Order Contract – Lords Park Museum Roof and HVAC ($181,515) 10. Job Order Contract – Remodeling Multiple Fire Stations ($775,324) 11. Job Order Contract – City Hall Painting ($192,042) 12. Job Order Contract – City Hall North Tower Bathrooms ($163,753)

2. Consideration of Petition 36-23; 1425 Gifford Road; Map Amendment to Planned Development for the Construction of a 14,000-square foot Building Addition with Various Site Improvements for an Existing Manufacturer and Wholesaler of Prefabricated Buildings

4. Resolution Adopting the Three-Year Financial Plan

6. Resolution Authorizing Execution of a Sales Agreement with the Fox River Grove Fire Protection District for the Sale of Surplus Emergency Portable Radios

8. Resolution Authorizing Execution of a Second Amendment Agreement with Policemen’s Benevolent and Protective Association, Unit #54

*Consent Agenda (C) 1. Resolution Authorizing Execution of a Purchase Agreement with Hawkins, Inc. d/b/a Hawkins Water Treatment Group for the Purchase of Chlorine System Equipment at the Riverside and Airlite Water Treatment Plants 2. Resolution Authorizing Execution of an Agreement with One Source Productions, LLC for TV Production Programming and Video Services 3. Resolution Authorizing Execution of an Agreement with Cintas Corporation No. 2 for Uniform and Facility Service Product Rentals 4. Resolution Approving Settlements of Certain Workers’ Compensation Cases 5. Ordinance Authorizing the Release of a Subdivision Bond for the Randall Commons Subdivision6. Resolution Authorizing Execution of an Economic Incentive Agreement with McGrath Nissan, Inc. (Lot 6 of the Randall Rose Auto Mall Subdivision)

Announcements Next Committee of the Whole Meeting, Wednesday, January 24, 2024, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, January 24, 2024, at 7:00 p.m. in the City Council Chambers Adjournment