Committee of the Whole and Regular City Council meeting - August 23, 2023

Call to Order Roll Call Approval of Minutes of Previous Meetings – August 9, 2023

Items Also on Council Agenda A. Amendment Agreement No. 1 for Supplemental Construction Engineering Services with Burns & McDonnell Engineering Company, Inc. for the Alft Lane and Randall Road Intersection Improvements Project ($44,200) Objective: Provide field inspection, design interpretation, contract administration, documentation, and general coordination and control of the day-to-day construction activities for the addition of left turn lanes on Alft Lane and an additional driving lane on Randall Road from Alft Lane to I-90.

Adjournment to the Regular City Council Meeting

Communications - Women’s Equality Day Proclamation

Bids – 1. 23-006A Central Business District Contractual Landscape Maintenance ($46,226) 2. 23-038 Festival Park Splash Pad Rehabilitation ($924,427) 3. 23-042 East Chicago Street Sanitary Sewer Service Lining Project ($577,039) 4. 23-046 Baffle Wall Replacement ($1,497,800) 5. Job Order Contract with F.H. Paschen for Lord’s Park Pool Repairs ($439,970) 6. Job Order Contract with F.H. Paschen for HVAC Equipment Replacement ($270,588) 7. Sourcewell Purchasing Cooperative Contract with AHW, LLC for John Deere 1025 Tractor ($19,958)

2. Resolution Authorizing Execution of an Amendment Agreement No. 1 with Burns & McDonnell Engineering Company, Inc. for Additional Supplemental Professional Engineering Services in Connection with the Alft Lane & Randall Road Improvement Project

*Consent Agenda (C) 1. Resolution Authorizing Execution of a Purchase Agreement with Layne Christensen Company, d/b/a Layne, a Granite Company for the Purchase of a Water Treatment Plant Well Motor 2. Resolution Authorizing Execution of a Purchase Agreement with McCrometer, Inc. for the Purchase of Water Treatment Plant Flow Meters 3. Resolution Approving Final Plat of Big Timber Road Subdivision 4. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code Entitled “Alcoholic Liquor Dealers” 5. Ordinance Reclassifying Territory in the PCF Planned Community Facility District and PSFR2 Planned Single Family Residence District to a New PCF Planned Community Facility District (3451 Bowes Road) 6. Ordinance Granting a Conditional Use to Establish a Physical Fitness Facility, an Other School and Educational Service, and a Commercial Event Space Involving Various Assemblies or People in the AB Area Business District and ARC Arterial Road Corridor Overlay District (345 South McLean Boulevard) 7. Ordinance Granting a Conditional Use for a Planned Development in the GI General Industrial District with Certain Departures from the Elgin Zoning Ordinance (450 Shepard Drive) 8. Ordinance Granting a Conditional Use for a Planned Development in the AB Area Business District with Certain Departures from the Elgin Zoning Ordinance (16-24 North Airlite Street)

Announcements Next Committee of the Whole Meeting, Wednesday, September 13, 2023, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, September 13, 2023, at 7:00 p.m. in the City Council Chambers

Reconvene the Committee of the Whole Meeting

D. Elgin Arts Showcase Agreement with 164 Division Street, LLC for a One-Year Lease Extension with Option for a Successive One-Year Term ($51,243 Annually) Objective: Continue to provide cultural arts opportunities and attract visitors to Downtown Elgin.

F. Amendment No. 2 to Engineering Services Agreement with RK Johnson and Associates, Inc. for Combined Sewer Overflow National Pollution Discharge Elimination System Permit Compliance ($98,000) Objective: Provide the city with engineering services necessary to comply with the Illinois Environmental Protection Agency requirements of the National Pollution Discharge Elimination System permit.

Announcements from Council Announcements from Staff Adjournment