Call to Order Roll Call Approval of Minutes of Previous Meetings – March 22, 2023
04:20B. Joint Funding Agreement for Construction Work – 2023 Coombs-Highland-McDonald Resurfacing Project – Section Number 21-00190-00-RS ($957,121) Objective: Identify and agree on cost sharing requirements for the city’s portion of both the construction and construction engineering services for the 2023 Coombs-Highland-McDonald resurfacing project using Motor Fuel Tax Fund revenue.
05:12Initiatives and Other Items C. Lease Agreement with the Elgin Area Historical Society for 302 West Chicago Street (No Cost) Objective: Execute a ten-year lease with the Elgin Area Historical Society for a public education and gathering space at 302 West Chicago Street.
06:09D. Purchase of Services Agreement with the Elgin Public Museum ($60,000) Objective: Contract with the Elgin Public Museum to provide services to maintain public property exhibits and deliver educational programming to the community regarding natural history and anthropology.
08:50E. Elgin Public Museum of Natural History and Anthropology Transfer of Ownership Collection (No Cost) Objective: Complete the transfer of ownership of the museum collection from the City of Elgin to the Elgin Public Museum of Natural History & Anthropology.
29:39F. Illinois Commerce Commission Transportation Bureau/Rail Safety Section Stipulated Agreement 2264 between the Dakota, Minnesota & Eastern Railroad and the City of Elgin for Highland Avenue Highway Rail Grade Improvement (No Cost) Objective: Fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents.
30:35G. Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for the Mclean Boulevard at Bowes Road Pedestrian Improvement Project ($55,070) Objective: Prepare necessary design engineering documents, plans, specifications, bid documents and construction oversight in line with the agreement scope towards the Mclean Boulevard at Bowes Road pedestrian improvement project.
31:49H. Acceptance of Certain Public Improvements within West Point Gardens South Phase 1 Subdivision ($37,058 Estimated Five-Year Maintenance Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.
33:19I. Acceptance of Certain Public Improvements within West Point Gardens South Phase 2 Subdivision ($12,980 Estimated Five-Year Maintenance Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.
33:50J. Acceptance of Certain Public Improvements within West Point Gardens South Phase 2A Subdivision ($160 Estimated Five-Year Maintenance Cost) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.
34:14K. Amendments to the 2022 Budget Consistent with the Illinois Municipal Budget Law (No Cost) Objective: Provide budget amendments to reflect actual financial activity undertaken within the 2022 Budget.
34:35L. Sale of Fire Department’s Surplus Emergency Portable Radios ($150,000 Revenue) Objective: Eliminate the fire department’s storage of surplus emergency portable radios and provide these resources to fire departments in need of such radios.
35:48M. Agreement with Minutemen Security and Life Safety for a Mobile Parking Enforcement System ($53,873) Objective: Utilize a mobile parking reinforcement system for the purpose of efficiently and effectively enforcing parking restrictions within the city.
37:12N. Purchase of Property and Evidence Platform Solution Software from FileOnQ ($36,700) Objective: Replace the department’s current property and evidence software platform with FileOnQ’s Property and Evidence Platform Solution Software that will allow for a complete software solution and enhancement of the department’s current capabilities.
40:27O. Agreement with PRI Management Group Corporation for Records Division Audit ($31,250) Objective: Conduct an audit of the police department records division along with an evaluation of the department’s current operating policies and practices.
41:26P. Kane County Child Advocacy Center Agreement for Investigating Sensitive Crimes Involving Children ($35,000) Objective: Provide investigative and victim services for cases involving children who have been victimized by sexual or serious abuse.
43:24Q. Amendment Agreement No. 1 with Stewart Spreading, Inc. for the Removal and Disposal of Water Treatment Lime Residuals for 2023. ($2,239,320) Objective: Continue treatment of the city’s drinking water by responsibly handling the lime softening waste residual from the city’s water treatment process.
44:25R. Engineering Services Agreement with HR Green, Inc. for Drainage Study Services ($98,090) Objective: Prepare a drainage study for various localized flooding locations within the City to understand the factors contributing to flooding and evaluating potential alternatives to mitigate localized flooding.
45:25Announcements from Council
50:12Announcements from Staff
51:10Adjournment
51:18Regular Meeting 7:00 P.M. April 12, 2023 Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – March 22, 2023
53:22Communications - Victims’ Rights Week
54:38Communications - National Telecommunicator Week
58:12Communications - National Animal Control Week
01:01:12Public Comments
01:03:54Bids – 1. 23-006 Central Business District Contractual Landscape Maintenance ($207,347) 2. 23-012 2023 Lead Service Line Replacement (Contract B) ($4,898,913 3. 23-013 2023 Lead Service Line Replacement (Contract C) ($1,463,116) 4. 23-014 2023 Lead Service Line Replacement (Contract D) ($884,973) 5. 23-027 2023 Eastside Resurfacing Project ($1,997,157) 6. Sourcewell Cooperative Agreement with Konica Minolta ($179,171)
01:17:07Other Business (O) 1. Consideration of Petitions 05-23 and 06-23; 353-355 S. Randall Road; Amendment to Planned Development and Conditional Use to Establish an Adult-use Cannabis Dispensary Within an Existing Multi-tenant Commercial Building
01:22:002. Resolution for Improvement Under the Illinois Highway Code for the Appropriation of 2023 Motor Fuel Tax Funds in Connection with the 2023 Coombs-Highland-McDonald Resurfacing Project
02:36:593. Resolution Authorizing Execution of a Joint Funding Agreement for Construction Work with the State of Illinois Acting By and Through its Department of Transportation in Connection with the 2023 Coombs-Highland-McDonald Resurfacing Project
02:37:514. Resolution Authorizing Execution of a Redevelopment Agreement with Judson University – A Baptist Institution for the Redevelopment of 26-28 N. Grove Avenue, Elgin, Illinois
02:38:255. Resolution Authorizing Participation and the Execution of Subdivision and Special District Settlement Participation Forms Relating to the National Opioid Settlements with Teva, Allergan, CVS, Walgreens and Walmart
02:38:566. Resolution Authorizing Execution of an Economic Incentive Agreement with Bella Casa Square, LLC (880-900 Summit Street)
02:39:337. Ordinance Amending PAB Planned Area Business District Ordinance No. G30-21 (880-900 Summit Street)
02:40:418. Authorization for Payment to Nationwide Power Solutions, Inc. ($29,691.50)
02:41:10*Consent Agenda (C) 1. Resolution Authorizing Execution of a Change Order No. 2 and Final with Engineering Enterprises, Inc. and Joel Kennedy Construction Corp. for 2021 Lead Service Line Replacement Program (Bid No. 21-004A) 2. Resolution Authorizing Execution of an Amendment Agreement No. 1 with Engineering Enterprises, Inc. for Supplemental Construction Phase Professional Engineering Services in Connection with the Lead Service Line Replacement (LSLR) Program – Year 2 Improvements Construction Engineering 3. Resolution Authorizing Execution of a Local Public Agency Engineering Services Agreement with Engineering Enterprises, Inc. for Construction Engineering Services in Connection with the 2023 Country Knolls Resurfacing Project 4. Resolution Authorizing Execution of a Local Public Agency Engineering Services Agreement with Hampton, Lenzini & Renwick, Inc. for Construction Engineering Services in Connection with the 2023 Eastside Resurfacing Project 5. Resolution Authorizing Execution of a Local Public Agency Engineering Services Agreement with Gewalt Hamilton Associates, Inc. for Construction Engineering Services in Connection with the 2023 Providence Resurfacing Project 6. Resolution for Maintenance Under the Illinois Highway Code for the Appropriation of 2023 Motor Fuel Tax Funds for Annual Roadway Maintenance Program 7. Resolution Authorizing Execution of a Change Order No. 1 and Final with Visu-Sewer of Illinois, LLC for 2020 Sewer Cleaning and Lining Program (Bid No. 20-051) 8. Resolution Authorizing Execution of a Purchase Agreement with C & M Hydraulic Tool Supply, Inc. for the Purchase of Equipment for the Repair and Maintenance of Fire Hydrants 9. Resolution Authorizing Execution of a Purchase Agreement with Today’s Uniforms, Inc. for the Purchase of Fire Department Uniform Services 10. Resolution Authorizing Execution of a License Agreement Renewal with Gifford Park Association for Use of Land as a Community Garden 11. Ordinance Adopting the Elgin Municipal Code 12. Ordinance Amending Ordinance No. G69-22 Establishing Fees for Various City Services, Permits, Licenses, Use of Facilities and Other Matters 13. Ordinance Providing for Certain Editorial Revisions to the Elgin Municipal Code
02:41:38Miscellaneous Business (M) 1. Boards and Commissions Minutes a. Parks and Recreation Board, Various dates b. Committee of the Whole, March 8, 2023 c. City Council, March 8, 2023 2. Various Reports a. Sales Tax Revenue b. Telecommunication Tax Revenue c. Natural Gas Revenue d. Electricity Revenue e. Video Gaming Revenue f. Cannabis Revenue
02:41:58Announcements Next Committee of the Whole Meeting, Wednesday, April 26, 2023, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, April 26, 2023, at 7:00 p.m. in the City Council Chambers Adjournment
02:42:24