Committee of the Whole and Regular City Council meeting - February 22, 2023

Initiatives and Other Items A. Design Engineering Services Agreement with HR Green, Inc. for the US 20 – Longcommon Parkway to Coombs Road Feasibility Study ($63,684) Objective: Completing the engineering studies necessary to evaluate alternatives for a commercially viable, multi-modal corridor and a future development needs analysis along US Route 20 from Longcommon Parkway to Coombs Road.

C. Contract with Public Consulting Group, LLC for Consulting Services related to the Centers for Medicare and Medicaid Services Required Medicare Survey ($35,000) Objective: Obtain professional consulting services to prepare and submit required cost analysis reports for a Medicare reimbursement study that may lead to an increase in the Medicare reimbursement rate.

E. Amendment Agreement for City Hall Roof and Paver Replacement ($128,637) Objective: Repairing steel and roof flashing located below the paver system at City Hall.

G. Amendment Agreement with Cordogan Clark & Associates, Inc. (A/E) & Cordogan Clark Consulting Services, Inc. (CM) for Construction Management Services for the Hemmens Cultural Center North Side Renovation and Addition ($1,067,350) Objective: Contract with an architecture, engineering and construction management firm to manage construction for the Hemmens Cultural Center North Side Renovation and Addition.

I. Amendment with Paymentus for Credit Card Processing Merchant Services (No Direct Cost to the City) Objective: Continue to allow for online credit card payments for a variety of city services.

K. Service Agreements with Independent Fitness Contractors ($64,000) Objective: Provide patrons of The Edward Schock Centre of Elgin with quality fitness instruction and personal training.

Announcements from Council Announcements from Staff

Executive Session M. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body – Exempt Under Section 120/2(c)(1) of the Open Meetings Act

Communications - Allstate Insurance Agent Bruce King Proclamation

Bids 1. 23-010 Police Facility Fire Alarm Replacement ($181,970) 2. 23-015 Hemmens LED Lighting Purchase ($99,885) 3. Suburban Purchasing Cooperative - Contract for the Purchase and Outfitting of TwentyThree (23) Patrol and Administrative Vehicles for the Police Department ($1,134,646)

*Consent Agenda (C) 1. Resolution Authorizing Execution of an Amendment Agreement No. 2 with Engineering Enterprises, Inc. for Supplemental Professional Engineering Services in Connection with the Corrosion Control Study 2. Resolution Authorizing Execution of an Agreement with 120 Water Audit, Inc. d/b/a 120Water for Services in Connection with Lead Mitigation Measures, Including Water Pitcher Filter Distribution and Water Sampling 3. Resolution Authorizing Execution of a Services Agreement with Fire Recovery USA, LLC for Billing Services Related to Motor Vehicle Incidents and Other Emergency Incidents 4. Resolution Authorizing Execution of a Website Maintenance Agreement with Seven Hills Technology, LLC for Professional Services in Connection with Portal and Mobile Application Development 5. Resolution Releasing Certain Executive Session Minutes of the City Council of the City of Elgin 6. Resolution Authorizing Execution of an Agreement with Upland Design, Ltd. for Professional Services in Connection with Millennium Park Renovation 7. Resolution Approving an Intergovernmental Agreement with the State of Illinois and the City of Elgin Appropriating $577,140 for Bikeway Route 4, SW Quadrant from Bowes Road/Bowes Creek Blvd. (West Limits) to East Road/IL Route 31 (East Limits) 8. Resolution Authorizing Execution of a Local Public Agency Engineering Services Agreement with Baxter & Woodman, Inc. for Professional Engineering Services in Connection with the Bike Route 4 Phase III Design Services 9. Resolution Appointing Members to the Board of Health 10. Resolution Appointing Members to the Property Maintenance Board of Appeals 11. Resolution Authorizing Execution of a Purchase Agreement with Trane U.S. Inc. for the Replacement of Chillers at the Hemmens Cultural Center 12. Resolution Authorizing Execution of a Temporary Construction Easement Agreement with Consuelo M. Camarena for the Purposes of Constructing Certain Street and Roadway Improvements Along an Adjacent Portion of Dundee Avenue (544 Dundee Avenue) 13. Ordinance Amending Ordinance No. S5-13 Providing for the Donation of Sick Leave to Ill, Injured or Impaired Employees 14. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code, 1976, as Amended, Entitled “Alcoholic Liquor Dealers” to Amend the Number of Certain Available Liquor License Classifications

Announcements Next Committee of the Whole Meeting, Wednesday, March 8, 2023, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, March 8, 2023, at 7:00 p.m. in the City Council Chambers