Call to Order - Committee of the Whole
02:29Roll Call
02:36Approval of Minutes of Previous Meetings – December 15, 2021
03:02Special Presentations and Reports
03:37All items listed in section “Special Presentations and Reports” are for informational purposes only. As such, the city council is not expected to take action at this time on any item listed below.
A. Police Data and Transparency Year-End Review
03:39Police Chief Anna Lalley will be providing a 2021 overview including year-end crime statistics.
Initiatives and Other Items
53:05B. Cultural Arts Commission 2022 Grant Award Recommendations ($40,633)
53:07Objective: Distribute grant funds to local organizations to support arts programming in the community.
C. Acceptance of Declaration of Subdivision Plat Amendment for Vece Ridge Subdivision (No cost)ew Chapter
01:00:24Objective: Fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents.
D. Design Engineering Services Agreement with Gewalt Hamilton Associates, Inc. for the 2022 Chapter
01:01:16Central Area Resurfacing Project ($175,000) Objective: Analyze, design and prepare construction documents for the resurfacing of various residential streets for the 2022 Neighborhood Street Resurfacing Program.
E. Design Engineering Services Agreement with Hampton, Lenzini & Renwick, Inc. for the 2022 Eastside Resurfacing Project ($221,860)w Chapter
01:02:15Objective: Analyze, design and prepare construction documents for the resurfacing of various residential streets for the 2022 Neighborhood Street Resurfacing Program.
F. Change Order No. 1 to Contract with InfoSend, Inc. for the Printing, Mailing and Emailing of Water Bills and Delinquency Notices (Approximately $7,000, based on usage)ew Chapter
01:02:57Objective: Continue to reduce the time demand placed on customer service, ITS user support and central service staff and reduce postage expenditures through the use of outsourcing.
Announcements from Council
01:04:23Announcements from Staff
01:04:29Adjournment
01:04:32PLEASE NOTE: The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at (847) 931-6076 or TT/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.
Call to Order - Regular Council Meeting
01:13:21Pledge of Allegiance
01:13:27Roll Call
01:13:50Minutes of Previous Meetings – December 15, 2021
01:14:12Communications • Dr. Martin Luther King Jr. Proclamation
01:14:48Public Comments
01:17:11Bids
01:17:181. 21-059 Clarifier Replacements Project ($2,272,000)
01:17:202. 21-062 River Intake Bar Screen #2 Replacement Project ($1,088,000)
01:18:003. Cooperative Purchasing Program - Pierce Fire Engine (Quint) ($785,555, including trade in)
01:18:544. Cooperative Purchasing Program - Wheeled Coach Fire Ambulance ($304,715, including trade in)
01:19:36Other Business (O)
01:20:181. Consideration of Petition 22-21; 15 N. Union Street; Conditional Use to Establish a Counseling Center within an Existing Office Building
01:20:202. Consideration of Petition 53-21; 452 N. McLean Boulevard, Suites 100-101; Conditional Use to Establish a Counseling Center within an Existing Office Building
01:27:213. Consideration of Petitions 43-21, 44-21, and 51-21; 803 S. Randall Road; Preliminary and Final Plat of Subdivision, Map Amendment to Planned Development, and Conditional Use to Construct a New Building for a Motor Vehicle Repair Shop North of the Meijer Store
01:29:284. Consideration of Petitions 47-21 and 48-21; 1007-1009 N. Randall Road; Preliminary and Final Plat of Subdivision and Planned Development as a Map Amendment to Construct a New Building for a Coffee Shop Restaurant with a Drive-Through Facility in front of the Russo Power Equipment Store
01:34:185. Resolution Authorizing Execution of a Purchase Agreement for Work of Art with Ben Pierce for the Purchase of "the shape of happiness"
01:41:48*Consent Agenda (C)
01:42:311. Resolution Authorizing Execution of an Intergovernmental Agreement with the Forest Preserve District of Cook County for Land Donation 2. Resolution Authorizing Execution of a Change Order No. 1 with Arrow Road Construction Company for Various Site Improvements in Connection with the Nancy Kimball Cobblestone House (302 W. Chicago Street) 3. Resolution Authorizing Execution of a Real Estate Contract for the Purchase of 356-358 Dundee Avenue
Miscellaneous Business (M)
01:43:011. Boards and Commissions Minutes a. Cultural Arts Commission, November 8, 2021 b. E-911 Board, October 21, 2021 c. Heritage Commission, November 2, 2021 d. Human Relations Commission, December 7, 2021 e. Planning and Zoning Commission, November 1, 2021 f. Committee of the Whole, December 1, 2021 g. City Council, December 1, and December 9, 2021 2. Various Reports a. Sales Tax Revenue b. Hotel/Motel Tax Revenue c. Telecommunication Tax Revenue d. Motor Fuel Tax Revenue e. Natural Gas Tax Revenue f. Cannabis Revenue g. Video Gaming Revenue h. Alcoholic Liquor Tax Revenue i. Riverboat Revenue 3. Disbursement Report (November 2021)
Announcements
01:43:29Next Committee of the Whole Meeting, Wednesday, January 26, 2022, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, January 26, 2022, at 7:00 p.m. in the City Council Chambers
Adjournment
01:43:45*All matters listed under Consent Agenda are considered to be routine and non-controversial by the City Council and will be enacted by one motion and one roll call vote. There will be no separate discussion of these items. If discussion is desired by a Council member or citizen, that item will be removed from the Consent Agenda and will be considered separately immediately after approval of the Consent Agenda. Citizens desiring discussion on any item listed under the Consent Agenda should contact a Council member prior to the meeting and request that the item be removed for discussion. The City of Elgin is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting, or who have questions regarding the accessibility of the meeting or the facilities, are requested to contact the Human Resources Department at (847) 931-6076 or TT/TDD (847) 931-5616 promptly to allow the City of Elgin to make reasonable accommodations for those persons.
Executive Session G. Discussion of Minutes of Meetings Lawfully Closed Under This Act - Exempt Under Section 120/2(c)(21) of the Open Meetings Act
01:43:50