CITY COUNCIL COMMITTEE OF THE WHOLE MEETING JUNE 22, 2022|6:00 PM CITY COUNCIL CHAMBERS
00:00:00
Call to Order Roll Call Approval of Minutes of Previous Meetings – June 8, 2022
00:01:09
Items also on Council Agenda A. Renewal of a Property Insurance Program for the Period July 1, 2022 through June 30, 2022 ($572,623) Objective: Protect the City’s Financial resources and provide business interruption insurance. Initiatives and Other Items
00:01:57
B. Elgin Area Convention and Visitors Bureau Three-Year Purchase of Service Agreement ($250,000) Objective: Contract with the Elgin Area Convention and Visitors Bureau to provide marketing services.
00:03:44
E. Professional Services Agreement with Smithgroup, Inc, for Proposed Improvements at the Elgin Sports Complex – RFP #22-025 (Must be Removed from the Table) Objective: Implement phase one of improvements at the Elgin Sports Complex
00:50:18
F. Construction Engineering Services Agreement with Engineering Enterprises, Inc. for the 2022 Far West Resurfacing Project ($140,676) Objective: Provide field inspection, design interpretation, contract administration including all required Motor Fuel Tax documentation and general coordination and control of the day-to-day construction activities for the resurfacing of various residential streets for the 2022 Far West Resurfacing Project.
00:53:26
G. Resolution for Improvement Under the Illinois Highway Code – 2022 Far West Resurfacing Project-Section Number 22-00196-00-RS ($2,055,676) Objective: Provide funding for both the construction of the 2022 Far West Resurfacing Project, Section Number 22-00196-00-RS, and for the construction engineering services to be provided in relation to the project by Engineering Enterprises, Inc. (EEI), utilizing proceeds from the Illinois Motor Fuel Tax Fund.
00:54:22
H. Construction Engineering Services Agreement with Hampton, Lenzini & Renwick, LLC, Inc. for the 2022 Eastside Resurfacing Project ($166,905) Objective: Provide field inspection, design interpretation, contract administration including all required Motor Fuel Tax documentation, and general coordination and control of the day-to-day construction activities for the resurfacing of various residential streets for the 2022 Eastside Resurfacing Project.
00:55:12
I. Resolution for Resolution for Improvement Under the Illinois Highway Code – 2022 Eastside Resurfacing Project-Section Number 22-00195-00-RS ($2,404,922) Objective: Provide funding for both the construction of the 2022 Eastside Resurfacing Project, Section Number 22-00195-00-RS, and for the construction engineering services to be provided in relation to the project by Hampton, Lenzini & Renwick, Inc, utilizing proceeds from the Illinois Motor Fuel Tax Fund.
00:57:01
Adjournment to Regular Council Meeting
00:58:20
CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. June 22, 2022
00:59:54
Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – June 8, 2022 Communications
01:00:07
Bids 1. 22-023 2022 Central Area Resurfacing Project ($817,381.20) 2. 22-033 Fountain Square and Spring Street Parking Structure Repairs ($127,309) 3. 22-039 Airlite Fire Alarm Replacement ($67,430) 4. Job Order Contract Concrete Replacement Various Locations ($315,054.94)
01:04:49
1. Consideration of Petition 11-22; 239 Dundee Avenue; Conditional Use to Establish an Employment Agency within an Existing Multi-tenant Commercial Building
01:07:26
2. Consideration of Petition 12-22; 2205 Point Boulevard; Amendment to the Existing Area of Special Character for Street Graphics to Allow for a Larger-than-permitted Monument Sign along I-90 Tollway
01:17:01
3. Public Hearing of Petition 15-18; 4400 Damisch Road; Amendment to the Annexation Agreement, Preliminary Plat of Subdivision, and Map Amendment to Planned Development to Allow Modifications to the Approved Land Plan for Pingree Creek Subdivision, and Final Plat Approval for the Residences at Pingree Creek Multi-family Development
01:19:34
4. Consideration of Petition 15-18; 4400 Damisch Road; Amendment to Annexation Agreement, Preliminary Plat of Subdivision, and Map Amendment to Planned Development to Allow Modifications to the Approved Land Plan for Pingree Creek Subdivision, and Final Plat Approval for the Residences at Pingree Creek Multi-family Development
01:43:49
5. Resolution Accepting the Proposal of Alliant Property Insurance Program for the City of Elgin’s Property, Inland Marine and Cyber Liability Insurance
01:44:42
6. Resolution Authorizing Execution of a Purchase Agreement with DUFF Entertainment, Inc. for Operational Services for the 2022 Nightmare on Chicago Street Event
01:45:15
7. Resolution Authorizing Execution of a Change Order No. 1 with Lite Construction, Inc. for Bowes Creek Clubhouse Patio Project (Bid No. 21-045A)
01:49:34
*Consent Agenda (C) 1. Resolution Authorizing Execution of an Economic Incentive Agreement with Elgin Motors, Inc. an Illinois Corporation d/b/a Elgin KIA (Lot 1 Randall Rose Auto Mall Subdivision) 2. Resolution Authorizing Execution of a First Amendment to Annexation Agreement with Bowes Center LLC, an Illinois Limited Liability Company, as Owner and Mid-America Green Energy, LLC an Illinois Limited Liability Company, as Developer (3451 Bowes Road – Milne Property) 3. Resolution Authorizing Execution of a First Amendment to Annexation Agreement with Bowes Center LLC, an Illinois Limited Liability Company, as Owner and Mid-America Green Energy, LLC an Illinois Limited Liability Company, as Developer (3451 Bowes Road – Fox Valley Saddle Association Property)
01:50:07
Miscellaneous Business (M) 1. Funding for Alft Lane and Randall Road Intersection Improvement Project 2. Disbursement Report
01:50:28
Announcements Next Committee of the Whole Meeting, Wednesday, July 13, 2022, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, July 13, 2022, at 7:00 p.m. in the City Council Chambers Adjournment
01:50:49
Reconvene Committee of the Whole
01:53:46
C. Downtown Neighborhood Association of Elgin Three-Year Purchase of Services Agreement ($165,000) Objective: Contract with the Downtown Neighborhood Association of Elgin to provide economic development services, including assistance to small businesses, for three years.
01:54:08
D. Arts and Events Market Study and Strategic Planning Services Agreement with Create Today Consulting, LLC ($58,750) Objective: Contract with consulting services firm to conduct an arts and events market study and guide the creation of an arts and events strategic plan.
03:13:58
J. Agreement with MoboTrex Inc. for the installation and maintenance of Tactics Central, a Yunex brand Advance Traffic Management System ($72,265) Objective: To provide advanced monitoring of the city’s traffic signal infrastructure through a centralized software.
03:19:00
K. Designation of 54 S. Liberty Street within the Elgin Bungalow Thematic Historical District (No Cost) Objective: Preserve, enhance and sustain the active use of historically and architecturally significant properties in Elgin.
03:20:17
L. Executive Recruitment Services Agreement with Baker Tilly, US LLP ($68,600) Objective: Contract with an executive recruitment firm for the hiring of executive leadership positions
03:21:57
N. Acceptance of Public Improvements and Easements within the site located at 1325 Bluff City Blvd. (No Cost) Objective: Fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents.
03:26:34
M. Acceptance of Parcel 1 Park of the Ponds of Stoney Creek Subdivision located 3638 Eldorado Road (No Cost) Objective: Fulfill the City’s obligation to maintain reliable parks and infrastructure to serve the residents of Elgin.
03:27:40
O. Acceptance of the Parkway Improvements within Highland Woods Neighborhoods A, D & E Subdivisions (Initially No Cost Until Trees Mature) Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.
03:28:46
Announcements from Council Announcements from Staff
03:29:39
Adjournment to Executive Session
03:32:41
Executive Session P. Acceptance Collective Bargaining Issues or Deliberations Concerning Salary Schedules for One or More Classes of Employees – Exempt Under Sections120/2(c)(2) of the Open Meetings Act
03:32:57
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