Call to Order Roll Call Approval of Minutes of Previous Meetings – August 9, 2023
00:00:15
Items Also on Council Agenda A. Amendment Agreement No. 1 for Supplemental Construction Engineering Services with Burns & McDonnell Engineering Company, Inc. for the Alft Lane and Randall Road Intersection Improvements Project ($44,200) Objective: Provide field inspection, design interpretation, contract administration, documentation, and general coordination and control of the day-to-day construction activities for the addition of left turn lanes on Alft Lane and an additional driving lane on Randall Road from Alft Lane to I-90.
00:01:08
Special Presentations and Reports B. Diversity, Equity and Inclusion Strategy inQUEST Consulting representatives Tricia Dupilka, Pari Karim and David Stone will be presenting on the organization’s DEI efforts, including a DEI strategy developed from the extensive work occurring over the past two years.
00:02:17
Adjournment to the Regular City Council Meeting
01:30:50
Regular Meeting 7:00 P.M. August 23, 2023 Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – August 9, 2023
01:33:10
Communications - Women’s Equality Day Proclamation
01:34:25
Bids – 1. 23-006A Central Business District Contractual Landscape Maintenance ($46,226) 2. 23-038 Festival Park Splash Pad Rehabilitation ($924,427) 3. 23-042 East Chicago Street Sanitary Sewer Service Lining Project ($577,039) 4. 23-046 Baffle Wall Replacement ($1,497,800) 5. Job Order Contract with F.H. Paschen for Lord’s Park Pool Repairs ($439,970) 6. Job Order Contract with F.H. Paschen for HVAC Equipment Replacement ($270,588) 7. Sourcewell Purchasing Cooperative Contract with AHW, LLC for John Deere 1025 Tractor ($19,958)
01:41:33
Other Business (O) 1. Resolution Providing for Termination of an Agreement with Azavar Audit Solutions, Inc. for Utility Bill Audit Services Awarded and Pursuant to Request for Proposal No. 12-048B Utility Bill Audit Services
01:45:50
2. Resolution Authorizing Execution of an Amendment Agreement No. 1 with Burns & McDonnell Engineering Company, Inc. for Additional Supplemental Professional Engineering Services in Connection with the Alft Lane & Randall Road Improvement Project
01:47:20
3. Resolution Authorizing Execution of a Successor Collective Bargaining Agreement with Policemen’s Benevolent and Protective Association, Unit #54
01:47:56
*Consent Agenda (C) 1. Resolution Authorizing Execution of a Purchase Agreement with Layne Christensen Company, d/b/a Layne, a Granite Company for the Purchase of a Water Treatment Plant Well Motor 2. Resolution Authorizing Execution of a Purchase Agreement with McCrometer, Inc. for the Purchase of Water Treatment Plant Flow Meters 3. Resolution Approving Final Plat of Big Timber Road Subdivision 4. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code Entitled “Alcoholic Liquor Dealers” 5. Ordinance Reclassifying Territory in the PCF Planned Community Facility District and PSFR2 Planned Single Family Residence District to a New PCF Planned Community Facility District (3451 Bowes Road) 6. Ordinance Granting a Conditional Use to Establish a Physical Fitness Facility, an Other School and Educational Service, and a Commercial Event Space Involving Various Assemblies or People in the AB Area Business District and ARC Arterial Road Corridor Overlay District (345 South McLean Boulevard) 7. Ordinance Granting a Conditional Use for a Planned Development in the GI General Industrial District with Certain Departures from the Elgin Zoning Ordinance (450 Shepard Drive) 8. Ordinance Granting a Conditional Use for a Planned Development in the AB Area Business District with Certain Departures from the Elgin Zoning Ordinance (16-24 North Airlite Street)
01:48:53
Miscellaneous Business (M) 1. Boards and Commissions Minutes a. Cultural Arts Commission, July 12, 2023 b. E-911 Board, July 20, 2023c. Foreign Fire Tax Board, August 2, 2023 d. Liquor Commission, July 12, 2023 e. Parks and Recreation Board, May 30, 2023 f. Police Pension Fund Board, April 19, 2023 g. Planning & Zoning Commission, July 10, 2023 h. Committee of the Whole, July 26, 2023 i. City Council, July 26, 2023 2. Various Reports a. Sales Tax Revenue b. Local Sales Tax Revenue c. Income Tax Revenue d. State Use Tax Revenue e. Telecommunication Tax Revenue f. Hotel Motel Tax Revenue g. Cannabis Revenue h. Riverboat Revenue
01:49:15
Announcements Next Committee of the Whole Meeting, Wednesday, September 13, 2023, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, September 13, 2023, at 7:00 p.m. in the City Council Chambers
01:49:39
Adjournment to Committee of the Whole
01:49:55
Reconvene the Committee of the Whole Meeting
01:50:12
Initiatives and Other Items C. Purchase of AutoVu License Plate Recognition Cameras, Including Associated Equipment and Licenses ($67,577) Objective: Expand and update the Citywide Camera System to include license plate recognition cameras that will be used during investigations to identify vehicles associated with criminal activity, vehicle crashes and other public safety related incidents.
01:50:32
D. Elgin Arts Showcase Agreement with 164 Division Street, LLC for a One-Year Lease Extension with Option for a Successive One-Year Term ($51,243 Annually) Objective: Continue to provide cultural arts opportunities and attract visitors to Downtown Elgin.
02:00:04
E. Engineering Services Agreement with KLM Engineering, Inc. (KLM) for Baffle Wall Replacement Project Inspection Services ($68,410) Objective: Contract with KLM for inspection services for the Baffle Wall Replacement Project.
02:00:53
F. Amendment No. 2 to Engineering Services Agreement with RK Johnson and Associates, Inc. for Combined Sewer Overflow National Pollution Discharge Elimination System Permit Compliance ($98,000) Objective: Provide the city with engineering services necessary to comply with the Illinois Environmental Protection Agency requirements of the National Pollution Discharge Elimination System permit.
02:01:30
G. Action Plan for Completing Strategic Plan with Dams & Associates, Inc. (Councilmembers Powell and Rauschenberger)
02:02:23
Announcements from Council Announcements from Staff Adjournment
02:23:10
There are currently no upcoming air times.
