Committee of the Whole and Regular City Council Meeting - November 16, 2022

Open Meeting Agendas

CITY COUNCIL COMMITTEE OF THE WHOLE MEETING NOVEMBER 16, 2022|5:00 PM CITY COUNCIL CHAMBER 00:00:28


Call to Order Roll Call Approval of Minutes of Previous Meetings – October 26, 2022 November 2, 2022 00:02:18


Special Presentations and Reports A. Proposed 2023 Budget and Three-Year Financial Plan Continuing discussion on the proposed 2023 Budget and Three-Year Financial Plan 00:03:10


Adjournment to Break 01:54:56


CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. November 16, 2022 01:57:02


Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings - November 2, 2022 Communications - None 01:57:07


Public Comments 01:58:15


Other Business (O) 1. Resolution Authorizing Execution of a Fourth Amendment to Commercial Property Lease Agreement with 164 Division LLC for the Elgin Art Showcase (164 Division Street) (This Item Must Be Removed From The Table) 02:12:12


*Consent Agenda (C) 1. Resolution Setting Forth the Schedule of City Council Meetings for 2023 2. Resolution Authorizing Execution of Tyler Creek Watershed Streambank Stabilization Program Grant and Loan Agreement with Garden Quarter I Association 3. Resolution Authorizing Execution of an Amendment Agreement No. 1 with Fehr Graham and Associates, LLC for Supplemental Professional Engineering Services in Connection with the 2022 Parking Lot and Alley Maintenance Program 4. Resolution Accepting Grant of the Department of Justice FY2022 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Award for Law Enforcement Equipment and Authorizing the Execution of an Intergovernmental Agreement Relating Thereto 5. Resolution Authorizing Execution of a Change Order No. 1 with Schroeder and Schroeder, Inc. for the 2022 Sidewalk Repair Program (Bid No. 21-023) 6. Resolution Appointing Members to the Cultural Arts Commission 7. Resolution Authorizing Execution of an Employee Separation Agreement with Brendan Brooks 8. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code, 1976, as Amended, Entitled “Alcoholic Liquor Dealers” to Amend the Number of Certain Available Liquor License Classifications 02:13:18


Miscellaneous Business (M) 1. Boards and Commissions Minutes a. Cultural Arts Commission, September 12, 2022 b. Heritage Commission, October 4, 2022 c. Liquor Commission, October 12, 2022 d. Police Pension Fund, Various Dates, 2022 e. Planning and Zoning, October 3, 2022 f. City Council, October 26, 2022 2. Various Reports a. Natural Gas Tax Revenue b. Motor Fuel Tax Revenue c. Hotel Motel Tax Revenue d. Electricity Tax Revenue e. Alcoholic Liquor Tax Revenue 02:13:41


Announcements Next Committee of the Whole Meeting, Wednesday, December 7, 2022, at 5:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, December 7, 2022, at 7:00 p.m. in the City Council Chambers 02:14:02


Adjournment to Committee of the Whole 02:14:17


Reconvene the Committee of the Whole 02:14:35


A. (Continued) Proposed 2023 Budget and Three-Year Financial Plan Continuing discussion on the proposed 2023 Budget and Three-Year Financial Plan 02:14:59


B. DuPage Court Revitalization Project Design options for the DuPage Court revitalization project are being presented for consid-eration by the city council. 02:40:54


Initiatives and Other Items C. Agreement Relating to Demolitions at 50 Kimball Street, 260 Brook Street, 276 Brook Street, 275 N. Grove Avenue/55 Franklin Street and 314-320 Brook Street/69 Ann Street ($308,650) Objective: Support owner’s proposal to demolish existing improvements on various prop-erties in the central area TIF district for the purpose of thereafter furthering the redevel-opment of the properties. 03:16:49


D. Site Remediation Program Services for the City Owned Property at 356-358 Dundee Ave-nue ($43,765) Objective: Perform environmental services under the Illinois Site Remediation Program for the City owned property at 356-358 Dundee Avenue to advance the site toward attain-ment of a no further remediation letter. 03:19:28


E. Change Order No. 1 to 2022 Central Area Resurfacing Project ($107,201) Objective: Authorize additional funding to pay for additional construction quantities neces-sary to complete the 2022 Central Area Resurfacing Project. 03:20:28


F. Lead Service Line Replacement Reimbursement Program ($400,000) Objective: Reimburse property owners that proactively replaced lead-based water services at the recommendation of the city program from 2018 through 2021. 03:21:23


G. Ride in Kane Program 2022 Subsidy Agreement with Pace and Other Associated Funding and Service Agreements with Kane County ($50,000) Objective: Fund the city’s 2022 contribution for the Ride in Kane Program in partnership with Pace and Kane County. 03:24:24


H. Purchase Agreement - Amendment Agreement No. 1 with Brown Equipment Company for the Procurement of a Truck Mounted Sewer Cleaning Vehicle ($24,701) Objective: Authorize funding for manufacturer surcharge costs not known at the time of execution of original agreement. 03:26:39


I. Community Task Force on Policing Recommendations (This Item Must be Removed from the Table) Objective: Present recommendations from the Community Task Force on Policing for con-sideration over several city council meetings beginning with six recommendations for adoption from the subcommittee on Training, Recruitment, Hiring, Retention and Promo-tion. 03:27:49


Announcements from Council Announcements from Staff Executive Session Adjournment 03:58:17