Committee of the Whole and Regular City Council Meeting - October 26, 2022

Open Meeting Agendas

CITY COUNCIL COMMITTEE OF THE WHOLE MEETING OCTOBER 26, 2022|6:00 PM CITY COUNCIL CHAMBERS 00:00:02


Call to Order Roll Call Approval of Minutes of Previous Meetings – October 12, 2022 00:00:31


Special Presentations and Reports A. Comparative Statistical Regression Analysis of Elgin Police Department Data Reported to State of Illinois Between 2014 and 2019 Reports from the Center for Policing Equity and Northern Illinois University Statistical Consulting Services analyzing Elgin Police Department data routinely submitted to the State is being discussed to illustrate multiple ways of exploring variables of the same data and how that provides differing perspectives on identical information. 00:01:16


Adjourn to Regular Council meeting 01:03:05


CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. October 26, 2022 01:15:20


Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – October 12, 2022 01:15:23


Communications - Domestic Violence Awareness Proclamation 01:16:35


Communications - Rotary Club Proclamation 01:19:36


Public Comments 01:23:54


Bids – 1. 22-054 Fox River Bike Trail and Bowes Creek Golf Course Path Improvements ($159,701) 2. 22-052 Elgin Sports Complex Drainage and Paving Improvements ($110,997) 01:24:11


Other Business (O) 1. Consideration of Petition 34-22; SW Corner of Nesler Road and Marigold Drive; Preliminary and Final Plat of Subdivision for West Point Gardens South Phase 3 Subdivision to Establish 74 Single-Family Lots 01:25:31


2. Public Hearing of Petitions 31-22, 32-22, and 33-22; 1630 Villa Street; Annexation Agreement, Annexation, Planned Development as a Map Amendment, and Conditional Use to Construct a New Gas Station with an Accessory Convenience Store 01:30:46


3. Consideration of Petitions 31-22, 32-22, and 33-22; 1630 Villa Street; Annexation Agreement, Annexation, Planned Development as a Map Amendment, and Conditional Use to Construct a New Gas Station with an Accessory Convenience Store 01:51:15


*Consent Agenda (C) 1. Resolution Authorizing Execution of an Agreement with DLA Architects, LTD. for Professional Services in Connection with DuPage Court Revitalization Project 2. Resolution for Improvement Under the Illinois Highway Code for the Appropriation of 2009 Motor Fuel Tax Funds in Connection with the Route 31/State Street & Wing Street Intersection Improvements 3. Resolution for Improvement Under the Illinois Highway Code for the Appropriation of 2011 Motor Fuel Tax Funds in Connection with the Central Business District Traffic Signal Interconnection Project 4. Resolution for Improvement Under the Illinois Highway Code for the Appropriation of 2015 Motor Fuel Tax Funds in Connection with the Larkin Avenue Resurfacing Project 5. Resolution Regarding the Illinois Department of Transportation Documentation Review No. 72 Regarding the Receipt of Motor Fuel Tax Funds by the City of Elgin for the Period of January 1, 2011 Through December 31, 2020 6. Resolution Authorizing Acceptance of Illinois Department of Transportation Sustained Traffic Enforcement Program (STEP) Grant and Authorizing the Execution of a Grant Agreement (Agreement No. HS-23-0036, 04-02) 7. Resolution Authorizing the Purchase of Automated External Defibrillators From Second Chance Cardiac Solutions, Inc. 8. Resolution Approving Final Plat of Subdivision of Valley Creek Square 9. Resolution Approving Settlements of Certain Litigation 10. Resolution Authorizing Execution of a Real Estate Sales Contract with JP Morgan Chase Bank for the Purchase of Property Commonly Known as 24 East Chicago Street, Elgin 11. Ordinance Granting a Conditional Use to Establish a Commercial Event Space Involving Various Assemblies of People in the AB Area Business District (28 Tyler Creek Plaza) 12. Ordinance Granting a Conditional Use for a Drinking Place (Alcoholic Beverages) in the PNB Planned Neighborhood Business District and ARC Arterial Road Corridor Overlay District (818 South McLean Boulevard) 13. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code, 1976, as Amended, Entitled “Alcoholic Liquor Dealers” to Amend the Number of Certain Available Liquor License Classifications 01:57:48


Miscellaneous Business (M) 1. Boards and Commissions Minutes a. E-911 Board, August 18 2022 b. Board of Health, August 9, 2022 c. Liquor Commission, September 14, 2022 d. Committee of the Whole, September 28, 2022 e. City Council, September 28, 2022 2. Various Reports a. Sales Tax Revenue b. Telecommunication Tax Revenue c. Cannabis Revenue d. Video Gaming Revenue e. Riverboat Revenue 3. Disbursement Report 01:58:12


Announcements Next Committee of the Whole Meeting, Wednesday, November 2, 2022, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, November 2, 2022, at 7:00 p.m. in the City Council Chambers 01:58:35


Adjournment 01:58:51


Reconvene Committee of the Whole 01:59:26


Initiatives and Other Items B. Agreement with Lamar Johnson Collaborative to Prepare the North Grove Redevelopment Area Plan ($100,000) Objective: Create a land plan, design guidelines and implementation strategies for the comprehensive redevelopment of land in the North Grove Redevelopment Area. 01:59:46


C. Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for the 2022 Detention Basin Retrofit Program for the Airport Road Detention Basin ($92,255) Objective: Provide engineering design services for the retrofit of the Airport Road Detention Basin. 02:22:30


D. Engineering Services Agreement with Engineering Enterprises, Inc. for the Lead Service Line Replacement Program Year 2 ($226,913) Objective: Contract for engineering services to implement remedial action relating to lead water service replacement. 02:23:26


F. Change Order No. 2 to Water Treatment Chemicals– Chlorine – Bid 21-060 ($4,800) Objective: Provide purified drinking water to City businesses and residents. 02:27:50


E. Lead Service Line Replacement Program, Year 2—Illinois Environmental Protection Public Water Supply Loan Program Requirements (No Cost) Objective: Remove lead-based water service lines on private property using $4 million in funding from Illinois Environmental Protection Agency’s Public Water Supply Loan Program. 02:29:14


G. Purchase Agreement with Wunderlich-Malec Services, Inc. for PLC Upgrades ($105,600) Objective: Provide adequate water supply by upgrading aging equipment. 02:30:07


H. Amendment Agreement the Proposed Improvements for the Elgin Sports Complex – Bid 22-025 ($101,070) Objective: Continue moving forward with proposed improvements for the Elgin Sports Complex. 02:31:15


I. Purchase of Service Agreement for Temporary Emergency Warming Shelter Services (Not to Exceed $100,000) Objective: Enter into a Purchase of Service Agreement with Elgin Dream Center and The Business Nonprofit Development Center at First for hosting and operating a temporary emergency warming shelter. 02:32:50


Announcements from Council Announcements from Staff 02:39:35


Recess 02:42:40


Special Presentations and Reports A. Comparative Statistical Regression Analysis of Elgin Police Department Data Reported to State of Illinois Between 2014 and 2019 Reports from the Center for Policing Equity and Northern Illinois University Statistical Consulting Services analyzing Elgin Police Department data routinely submitted to the State is being discussed to illustrate multiple ways of exploring variables of the same data and how that provides differing perspectives on identical information. 02:51:09


Adjournment 04:58:03