Committee of the Whole and Regular City Council Meeting - October 12, 2022

Open Meeting Agendas

CITY COUNCIL COMMITTEE OF THE WHOLE MEETING OCTOBER 12, 2022|6:00 PM CITY COUNCIL CHAMBERS 00:01:07


Call to Order Roll Call Approval of Minutes of Previous Meetings – September 28, 2022 00:01:10


Items also on the Council Agenda A. 2023 Health Insurance Program with Blue Cross Blue Shield of Illinois ($11,481,032 for active employees and $1,856,908 for retired employees) Objective: Provide fiscally sound health insurance program access to employees, retirees and their dependents. 00:02:05


Special Presentations and Reports B. Concerns Relating to Pre-Trial Fairness Act Provisions of the SAFE-T Act Kane County State’s Attorney Jamie Mosser, at Chief of Police Ana Lalley’s request, will be sharing her concerns about the SAFE-T Act’s Pre-Trial Fairness Act component that is scheduled to take effect on January 1, 2023. 00:03:14


Initiatives and Other Items C. Design Engineering Services with DLA Architects, Ltd. for the DuPage Court Revitalization ($227,380) Objective: Complete the final architectural and engineering design elements and prepare construction documents for the renovation of DuPage Court. 00:39:54


CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. October 12, 2022 01:01:07


Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – September 28, 2022 01:03:15


Communications - Crop Hunger Walk Day Proclamation 01:04:37


Communications - Red Ribbon Proclamation 01:08:22


Public Comments 01:13:47


Bids – 1. Job Order Contract Evidence Room HVAC System ($61,658) 01:20:00


Other Business (O) 1. Consideration of Petition 25-22; 28 Tyler Creek Plaza; Conditional Use to Establish a Commercial Event Space within an Existing Multi-tenant Building 01:20:42


2. Consideration of Petition 35-22; 2285-2295 Valley Creek Drive; Preliminary and Final Plat of Subdivision of a Property Into Two Lots 01:23:24


3. Consideration of Petition 39-22; 818 S. McLean Boulevard; Conditional Use to Establish a Drinking Place (Service of Alcohol) as Part of an Existing Restaurant 01:25:14


4. Public Hearing of Petitions 14-22, 15-22, and 16-22; 37W142 Hopps Road (future 2650 Hopps Road); Annexation, Preliminary and Final Plat of Subdivision and Planned Development as a Map Amendment to Construct a New Townhome Community with 130 Units in 23 Multiple-unit Buildings 01:28:09


5. Consideration of Petitions 14-22, 15-22, and 16-22; 37W142 Hopps Road (future 2650 Hopps Road); Annexation, Preliminary and Final Plat of Subdivision and Planned Development as a Map Amendment to Construct a New Townhome Community with 130 Units in 23 Multiple-unit Buildings 01:41:31


6. Resolution Authorizing the Proposal of BlueCross BlueShield of Illinois for the City of Elgin’s HMO, PPO and Group Medicare Plan Medical Insurance Program and Authorizing the Execution of Documents Related Thereto 01:42:35


7. Resolution Authorizing Execution of an Amendment Agreement with The Horton Group, Inc. for Insurance Brokerage and Consulting Services Regarding the City of Elgin’s Health and Associated Benefit Programs 01:43:11


8. Authorizing for Payment – Macon County Law Enforcement Training Center for Police Academy Attendance 01:43:46


*Consent Agenda (C) 1. Resolution Authorizing Support and Permission for Inclusion of the Trout Park, Slade Avenue Park, Veterans Memorial Park and Kimball Street Dam Access Sites in the Fabulous Fox! Water Trail 2. Resolution Authorizing Execution of a First Amendment to Service Agreement with Carrie Baldwin for Group Fitness Instruction and Classes 3. Resolution Authorizing Execution of a First Amendment to Service Agreement with Renata Hofman for Group Fitness Instruction and Classes 4. Resolution Authorizing Execution of a First Amendment to Service Agreement with Sterling Symmetry Unlimited, Inc. for Group Fitness Instruction and Classes 5. Resolution Authorizing Execution of a Fourth Amendment to Commercial Property Lease Agreement with 164 Division LLC for the Elgin Art Showcase (164 Division Street) 6. Resolution Authorizing Execution of a Final Plat of Easement From 1425 Madeline Lane, LLC and Acceptance for Ownership and Maintenance Certain Public Improvements within the Site Located at 1425 Madeline Lane 7. Resolution Approving Settlements of Certain Workers’ Compensation Cases 01:44:17


Miscellaneous Business (M) 1. Boards and Commissions Minutes a. Heritage Commission-Design Review, September 13, 2022 b. Heritage Commission, June 7 and August 2, 2022 c. Committee of the Whole, September 14, 2022 d. City Council, September 14, 2022 01:45:21


Announcements Next Committee of the Whole Meeting, Wednesday, October 26, 2022, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, October 26, 2022, at 7:00 p.m. in the City Council Chambers Adjournment 01:45:45


Reconvene Committee of the Whole 01:46:23


D. Phase I Design Engineering Services Agreement with TranSystems Corporation for the Rehabilitation/Reconstruction of the Chicago Street Bridge over the Fox River ($736,307) Objective: Complete all engineering tasks in the development, evaluation, coordination and selection of a preferred design along with the evaluation and clearance of environmental elements to meet the required Federal National Environmental Policy Act process and receive design approval from the Illinois Department of Transportation and the Federal Highway Administration. 01:46:47


E. Phase I Design Engineering Services Agreement with Alfred Benesch and Company for the Reconstruction of the Kimball Street Bridge over the Fox River ($1,230,103) Objective: Complete all engineering tasks in the development, evaluation, coordination and selection of a preferred design along with the evaluation and clearance of environmental elements to meet the required Federal National Environmental Policy Act process and receive design approval from the Illinois Department of Transportation and the Federal Highway Administration. 01:47:00


F. Resolution for Improvement Under the Illinois Highway Code – Section No. 15-00186-00- RS - Larkin Avenue Resurfacing (2015) (No Cost) Objective: To provide Council authorization documentation to the Illinois Department of Transportation for the reconciliation of past MFT project expenditures. 02:41:07


G. Resolution for Improvement Under the Illinois Highway Code – Section No. 10-00181-00- TL – Central Business District Traffic Interconnection (2011) and Approval of IDOT Documentation Review Number 72 (No Cost) Objective: To provide Council authorization documentation to the Illinois Department of Transportation for the reconciliation of past MFT project expenditures. 02:41:55


H. Resolution for Improvement Under the Illinois Highway Code – Section No. 96-00159-00- CH – Illinois Route 31/State Street and Wing Street Intersection Improvements (2009) (No Cost) Objective: To provide Council authorization documentation to the Illinois Department of Transportation for the reconciliation of past MFT project expenditures. 02:42:54


I. Sustained Traffic Enforcement Program Grant for the Occupant Protection and Impaired Driving Enforcement with the Illinois Department of Transportation ($110,880 Grant) Objective: Partner with the Illinois Department of Transportation to continue providing safer roadways through occupant protection and impaired driving enforcement. 02:43:27


J. Automated External Defibrillators – State of Illinois Central Management Services Purchasing Program ($35,876) Objective: Replace and update equipment, reduce maintenance costs and ensure the availability of lifesaving devices for City personnel to use during emergencies. 02:44:25


Announcements from Council Announcements from Staff Executive Session Adjournment 02:45:42