Committee of the Whole and Regular City Council Meeting - September 28, 2022

Open Meeting Agendas

CITY COUNCIL COMMITTEE OF THE WHOLE MEETING SEPTEMBER 28, 2022|6:00 PM CITY COUNCIL CHAMBERS 00:02:15


Call to Order Roll Call Approval of Minutes of Previous Meetings – September 14, 2022 00:03:00


Items also on the Council Agenda A. Renewal of Liability, Crime and Workers’ Compensation Insurance Programs for the Period October 1, 2022 through September 30, 2023 ($1,013,224) Objective: Protect the City’s financial resources and provide liability, crime, and workers’ compensation insurance. 00:03:16


Initiatives and Other Items B. Fabulous Fox! Water Trail Resolution (No cost to the city) Objective: Approve a resolution authorizing support and permission for inclusion of the Trout Park Rivers Edge, Slade Avenue Park, Veterans Memorial Park, and Kimball Street Dam access in the Fabulous Fox! Water Trail. 00:06:18


C. First Amendment to Service Agreement with Independent Fitness Contractors ($68,000) Objective: Provide patrons of The Edward Schock Centre of Elgin with quality fitness instruction and personal training. 00:09:05


D. Lease Agreement With 164 Division St., LLC for Elgin Arts Showcase (Approximately $50,000 Annually) Objective: Continue to provide cultural arts opportunities and attract visitors to Downtown Elgin. 00:09:57


E. Acceptance of Public Improvements and Plat of Easement for Watermain Within Site Located at 1425 Madeline Lane ($2,088 estimated five-year maintenance cost) Objective: Fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. 00:10:52


Announcements from Council Announcements from Staff 00:11:33


Adjournment 00:13:02


Executive Session F. Pending, Probable or Imminent Litigation Against, Affecting, or on Behalf of the Public Body Before a Court or Administrative Tribunal - Exempt Under Section 120/2(c)(11) of the Open Meetings Act. G. Purchase or Lease of Real Property for the Use of the Public Body – Exempt Under Section 120/2(c)(5) of the Open Meetings Act. 00:13:03


CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. September 28, 2022 00:45:10


Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – September 14, 2022 00:45:17


Public Comments 00:46:19


Bids – 1. Job Order Contract Shelter Construction in Wing Park and Lords Park ($98,581) 2. Cooperative Purchasing Program - Trane BAS Service Contract ($21,610) 00:46:22


Other Business (O) 1. Resolution Accepting the Proposals for the City of Elgin’s Insurance Program 2. Ordinance Amending Chapter 6.06 of Elgin Municipal Code, 1976, as Amended, Entitled “Alcoholic Liquor Dealers” to Amend the Number of Certain Available Liquor License Classifications 3. Authorization for Payment – MacQueen Emergency for Repairs of Elgin Fire Department Aerial Truck 00:47:39


*Consent Agenda (C) 1. Resolution Authorizing Execution and Acceptance of a Plat of Stormwater Management Easement for Stormwater Management Purposes Within the Site Located at 375 Second Street 2. Resolution Authorizing Execution and Acceptance of a Plat of Stormwater Management Easement for Stormwater Management Purposes Within the Site Located at 1751 Berkley Street 3. Resolution Authorizing Execution of an Amendment Agreement No. 2 with Donohue & Associates, Inc. for Professional Services in Connection with Various Utility Division Projects 4. Resolution Approving Settlements of Certain Litigation 5. Resolution Releasing Certain Executive Session Minutes of the City Council of the City of Elgin 6. Ordinance Amending Chapter 6.08 of the Elgin Municipal Code, 1976, as Amended, Entitled “Video Gaming” 7. Ordinance Amending Ordinance No. S1-22 Annexing Certain Territory to the City of Elgin (1100-1120 Toll Gate Road) 00:49:15


Miscellaneous Business (M) 1. Boards and Commissions Minutes a. Cultural Arts Commission, July 11, 2022 b. Heritage Commission-Design Review, June 14 and 28, 2022 c. Liquor Commission, August 10, 2022 d. Planning and Zoning Commission, August 1, 2022 e. Committee of the Whole, August 24, 2022 f. City Council, August 24, 2022 2. Disbursement Report 00:49:35


Announcements Next Committee of the Whole Meeting, Wednesday, October 12, 2022, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, October 12, 2022, at 7:00 p.m. in the City Council Chambers Adjournment 00:50:30