Committee of the Whole and Regular City Council Meeting - August 24, 2022

Open Meeting Agendas

CITY COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 24, 2022|6:00 PM CITY COUNCIL CHAMBERS 00:00:28

Audio will resume at 2:30 - Item A


Call to Order Roll Call Approval of Minutes of Previous Meetings – August 10, 2022 00:00:47

Audio will resume at 2:30 - Item A


Items also on the Council Agenda A. Fourth Amendment to Intergovernmental Agreement with the Village of South Elgin for Interceptor Sewer Access (No cost) Objective: Work cooperatively with adjacent local governments to promote the orderly development of land. 00:01:41

Audio resumes at 2:30


Initiatives and Other Items B. FEMA Assistance to Firefighters Grant (AFG) Acceptance ($18,919) Objective: Send six (6) firefighters to paramedic class over 2023 and 2024. 00:06:29


C. Construction Engineering Services Agreement with Burns & McDonnell Engineering Company Inc for the Alft Lane and Randall Road Intersection Improvements Project ($168,179) Objective: Provide field inspection, design interpretation, contract administration, documentation, and general coordination and control of the day-to-day construction activities for the addition of left turn lanes on Alft Lane and an additional driving lane on Randall Road from Alt Lane to I-90. 00:08:29


D. Design Engineering Services Agreement with Engineering Enterprises, Inc for the 2023 Country Knolls Resurfacing Project ($129,916) Objective: Analyze, design, and prepare construction documents for the resurfacing of various residential streets for the 2023 Neighborhood Street Resurfacing Program. 00:09:30


E. Design Engineering Services Agreement with Gewalt Hamilton Associates, Inc for the 2023 Providence Resurfacing Project ($170,500) Objective: Analyze, design, and prepare construction documents for the resurfacing of various residential streets for the 2023 Neighborhood Street Resurfacing Program. 00:10:38


F. Design Engineering Services Agreement with Hampton, Lenzini & Renwick, Inc. for the 2023 Eastside Resurfacing Project ($116,690) Objective: Analyze, design, and prepare construction documents for the resurfacing of various collector and residential streets for the 2023 Collector Street Resurfacing Program. 00:11:08


G. Change Order 1 and Final Spring Street Parking Structure Concrete and Maintenance Repairs – Bid 21-003 ($15,000) Objective: Repair failed post-tension connections discovered during initial repairs. 00:11:43


H. Nightmare on Chicago Street Power Distribution Rental ($29,191) Objective: Secure power distribution equiptment rental for Nightmare on Chicago Street. 00:14:34


I. Discussion on Ordinance Regarding Internal Investigations by Independent Outside Per son or Entity Retained by the City (Sections 2.44.030 and 2.52.165) (Councilpersons Shaw and Thoren) Discussion is being sought on the city council’s understanding and expectations relating to the independence and integrity of the internal investigations conducted by an independent outside entity retained by the city under Section 2.44.03 and 2.52.165 of the Elgin Municipal Code. 00:17:29


Announcements from Council Announcements from Staff Adjournment 01:24:57


CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. August 24, 2022 01:43:10


Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – August 10, 2022 Public Comments 01:43:19


Bids – 1. 22-045 2022 Traffic Signal System Improvements ($141,400) 2. 22-046 Trout Playground Replacement ($358,487) 3. 22-049 Nightmare on Chicago Street Equipment Rental ($28,704) 4. 22-052 Nightmare on Chicago Street Sound and Lighting ($24,600) 01:44:35


Other Business (O) 1. Consideration of Petition 27-22; 30 DuPage Court, Unit 100; Conditional Use to Establish a Physical Fitness Facility within an Existing Four-Story Building 01:47:32


2. Consideration of Petition 28-22; 300 Corporate Drive; Conditional Use to Establish an Electronic Scrap Recycling Center within an Existing Office and Warehousing Building 01:50:48


3. Resolution Authorizing Execution of a Fourth Amendment to Intergovernmental Agreement with the Village of South Elgin for Interceptor Sewer Access 01:56:41


*Consent Agenda (C) 1. Resolution Authorizing Execution of an Agreement with Hampton, Lenzini & Renwick, Inc. for Professional Services in Connection with the Crawford Road MFT-Funded Resurfacing Project 2. Resolution Authorizing Execution of an Agreement with Hampton, Lenzini & Renwick, Inc. for Professional Services in Connection with the Highland Avenue STP-Funded Resurfacing Project 3. Resolution Authorizing Execution of an Agreement with Hampton, Lenzini & Renwick, Inc. for Professional Services in Connection with the McDonald Road STP-Funded Resurfacing Project 4. Resolution Authorizing Execution of an Intergovernmental Agreement with the County of Kane Regarding Costs Associated with the Alft Lane-Randall Road Intersection Improvements 5. Resolution Appointing Members to the Sustainability Commission 6. Ordinance Reclassifying Territory in the CF Community Facility District to a PCF Planned Community Facility District (695 South State Street) 7. Ordinance Granting a Conditional Use for a Residential Care Facility in the PCF Planned Community Facility District and ARC Arterial Road Corridor Overlay District (695 South State Street) 8. Ordinance Granting a Conditional Use for Accessory Package Liquor Sales Establishment in the RB Residence Business District and ARC Arterial Road Corridor Overlay District (526 Dundee Avenue, Suite B) 9. Ordinance Granting a Conditional Use for a Planned Development in the AB Area Business District and ARC Arterial Road Corridor Overlay District with Certain Departures from the Elgin Zoning Ordinance (155 South Randall Road) 10. Ordinance Amending Chapter 6.08 of the Elgin Municipal Code, 1976, as Amended, Entitled “Video Gaming” 11. Ordinance Amending Chapter 6.08 of the Elgin Municipal Code, 1976, as Amended, Entitled “Video Gaming” to Amend the Number of Available Video Gaming Licenses 01:58:50


Miscellaneous Business (M) 1. Disbursement Report 01:59:13


Announcements Next Committee of the Whole Meeting, Wednesday, September 14, 2022, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, September 14, 2022, at 7:00 p.m. in the City Council Chambers Adjournment 01:59:37