Committee of the Whole and Regular City Council Meeting - August 10, 2022

Open Meeting Agendas

CITY COUNCIL COMMITTEE OF THE WHOLE MEETING AUGUST 10, 2022|6:00 PM CITY COUNCIL CHAMBERS 00:00:01


Call to Order Roll Call Approval of Minutes of Previous Meetings – July 27, 2022 00:00:10


Items also on the Council Agenda A. Engineering Services Agreement with A. Esptein and Sons International., Inc. for Water Main Replacement with IDOT Route 31 and Route 20 Improvements. ($91,500) Objective: Provide the City with Engineering services to design water distribution system improvements. 00:01:55


Initiatives and Other Items B. Phase II Design Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for the Crawford Road MFT-Funded Resurfacing Project. ($34,250) Objective: Prepare Crawford Road resurfacing project Phase II final design engineering documents, plans, specifications and bid documents in accordance with Illinois Department of Transportation requirements for state Motor Fuel Tax (MFT) funding. 00:03:17


C. Phase II Design Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for the Highland Avenue STP-Funded Resurfacing Project. ($86,600) Objective: Prepare Highland Avenue resurfacing project Phase II final design engineering documents, plans, specifications and bid documents in accordance with Illinois Department of Transportation requirements for federal Surface Transportation Program (STP) funding. 00:04:23


D. Phase II Design Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for the McDonald Road STP-Funded Resurfacing Project. ($60,200) Objective: Prepare McDonald Road resurfacing project Phase II final design engineering documents, plans, specifications and bid documents in accordance with Illinois Department of Transportation requirements for federal Surface Transportation Program (STP) funding. 00:07:34


E. An Intergovernmental Agreement between the County of Kane and the City of Elgin Regarding Costs Asociated with Alft Lane-Randall Road Intersections Improvements. (No Cost to the City) Objective: Reach a cooperative agreement on engineering services fees and construction costs for the proposed Alft Lane-Randall Road intersection improvements P. 00:07:36


Announcements from Council Announcements from Staff 00:10:33


Executive Session Adjournment 00:12:18


CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. August 10, 2022 00:13:58


Call to Order Pledge of Allegiance Roll Call 01:03:09


Minutes of Previous Meetings – July 27, 2022 01:03:52


Communications • Izaak Walton League Anniversary Day Proclamation 01:04:01


Public Comments 01:09:15


Bids – 1. 21-060 Water Treatment Chemicals -Modification to Soda Ash and Chlorine (Total $156,382; $59,400 Soda Ash and $96,982 for Chlorine) 2. 22-028 2022 Eastside Resurfacing Project ($1,978,796) 3. 22-044 2022 Parking Lot and Alley Maintenance Program ($238,866) 4. 22-047 Alft Lane and Randall Road Improvements ($1,126,470) 01:35:30


Other Business (O) 1. Consideration of Petition 37-21; 155 S. Randall Road; Conditional Use for a Planned Development to Construct a 12-foot High Fence and a Third Wall Graphic for an Existing Restaurant 01:37:59


2. Consideration of Petition 19-22; 526 Dundee Avenue; Conditional Use to Establish Accessory Package Liquor Sales as Part of a Convenience Store 01:42:01


3. Consideration of Petitions 23-22; 24-22, and 30-22; 695 S. State Street; Preliminary and Final Plat of Subdivision, Planned Development as a Map Amendment, and Conditional Use for the Redevelopment of the AID Property with Two Permanent Supportive Housing Buildings and a Community Resource Center 01:53:40


4. Resolution Authorizing Execution of an Additional Intergovernmental Agreement with County of DuPage, the Village of Itasca, the City of Wood Dale, the Village of Roselle, the Village of Bensenville, the Village of Bartlett, the Village of Hanover Park, and the Village of Schaumburg Forming the Stop CPKC Coalition and Sharing Costs to Represent the Common Interests of the Parties Related to the Merger of the Canadian Pacific and Kansas City Southern Railroads 02:04:07


5. Resolution Authorizing Execution of an Agreement with A. Epstein and Sons International, Inc. for Professional Services in Connection with the IL Route 31 Utility Modification Plans, Specifications and Estimates Project 02:06:36


*Consent Agenda (C) 1. Resolution Authorizing Execution of an Agreement with Engineering Enterprises, Inc. for Professional Services in Connection with the USACE Fox River Connectivity & Habitat Study Consultation 2. Resolution Authorizing Execution of an Agreement with Engineering Enterprises, Inc. for Professional Services in Connection with the Comprehensive Water and Sewer Master Plan 3. Resolution Authorizing Execution of an Agreement with Cordogan Clark & Associates, Inc. for Professional Architectural, Engineering and Construction Services in Connection with the Hemmens Cultural Center North Lobby Renovation and Addition Project 4. Resolution Authorizing Execution of an Agreement with Gewalt Hamilton Associates, Inc. for Professional Services in Connection with the 2022 CDBG Neighborhood Street Resurfacing Program 5. Resolution Authorizing Execution of an Agreement Between the City of Elgin and the Board of Education of School District U-46 Providing for School Resource Officers 6. Resolution Authorizing Execution of a Purchase Agreement with PerkinElmer Health Sciences, Inc. for the Purchase of an Atomic Absorption Spectrometer 7. Resolution Authorizing Execution of an Annexation Agreement with Scannell Properties #422, LLC, an Indiana Limited Liability Company (Randall Road and Higgins Road, Elgin, Illinois) 8. Ordinance Annexing Certain Territory to the City of Elgin (Southwest Corner of North Randall Road and IL Route 72/Higgins Road) 9. Ordinance Classifying Newly Annexed Territory and Territory in the AB Area Business District to PORI Planned Office Research Industrial District (Randall Highlands Industrial Park Subdivision, 2600-2800 North Randall Road) 10. Ordinance Amending Chapter 19.15 of the Elgin Municipal Code, 1976, as Amended, Entitled “Preservation Districts” to Amend the Land Use Regulations Relating to Transportation, Communication and Utilities Division 11. Resolution Accepting a Plat of Dedication & Easement Grant for Busse Parkway Extension 12. Resolution Accepting a Plat of Easement for 2601 Galvin Drive 13. Ordinance Annexing Certain Territory to the City of Elgin (Capital Corporate Center – 2530 Mason Road) 14. Ordinance Classifying Newly Annexed Territory in the PORI Planned Office Research Industrial District (2530 Mason Road) 15. Ordinance Amending Title 19 of the Elgin Municipal Code, 1976, as Amended, Entitled, “Zoning” 16. Ordinance Establishing Special Regulations for Street Graphics within a Portion of the Randall Road/I-90 Area of Special Character (2530 Mason Road) 17. Resolution Appointing Members to the Cultural Arts Commission 02:06:46


Miscellaneous Business (M) 1. Boards and Commissions Minutes a. Board of Health, April, 2022 b. Human Relations Commission, July 5, 2022 c. Planning and Zoning Commission, July 11, 2022 d. Committee of the Whole, July 13, 2022 e. City Council, July 13, 2022 02:12:08


Announcements Next Committee of the Whole Meeting, Wednesday, August 24, 2022, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, August 24, 2022, at 7:00 p.m. in the City Council Chambers 02:12:34


Adjournment 02:12:46