Committee of the Whole and Regular City Council Meeting - July 13, 2022

Open Meeting Agendas

Announcements from Council Announcements from Staff Executive Session Adjournment 00:00:00


CITY COUNCIL COMMITTEE OF THE WHOLE MEETING JULY 13, 2022|6:00 PM CITY COUNCIL CHAMBERS 00:00:00


4. Consideration of Petition 11-21; 2401 Weld Road; Map Amendment to Planned Development to Construct a New Self-Storage Facility 00:00:00


Initiatives and Other Items C. Replacement Purchase of Three, Wheeled Coach Ambulances from Fire Service, Inc. ($916,924 - inclusive of trade-ins and Ford GPC credit) Objective: Purchase three (3) replacement ambulances to provide reliable and effective treatment and transportation for citizens needing emergency medical care and transport to a hospital. 00:00:00


D. Purchase of Emergency One Fire Engine from Fire Services Inc. through the Houston/Galveston Cooperative Purchasing Program ($714,351) Objective: Purchase a fire engine meeting the National Response standards. 00:00:00


E. Purchase of a Police Specialty Solutions Covert Surveillance Vehicle – Village of Arlington Heights ($32,380) Objective: Purchase of a vehicle to assist in investigations where covert surveillance is needed. 00:00:00


F. Purchase Agreement with PerkinElmer for Atomic Absorption Spectrometer ($76,342) Objective: Provide the city with the ability to analyze water samples for presence of lead, by replacing a nonfunctioning twenty-five-year-old Atomic Absorption Spectrometry instrument. 00:00:00


G. Third Amendment to Intergovernmental Agreement with the Village of South Elgin for Interceptor Sewer Access (No Cost) Objective: Work cooperatively with adjacent local governments to promote the orderly development of land. 00:00:00


H. Acceptance of Public Improvements and Plat of Easement for Watermain, Sidewalk and Storm-water Management Purposes within the site located at 745 Tollgate Road ($2,088 estimated five-year maintenance cost) Objective: Fulfill the City’s obligation to maintain reliable infrastructure for serving businesses and residents. 00:00:00


I. Change Order 1 and Final for Wing Park Pool Boiler Replacement ($33,556) Objective: Replace the failing pool heaters at the Wing Park Pool. 00:00:00


J. Change Order No. 1 for Bid 21-004A, 2021 Lead Service Line Replacement Program ($31,000) Objective: Improve the water distribution system by replacing lead water service lines located on private property. 00:00:00


3. Consideration of Petition 20-22; 335 Locust Street; Map Amendment to Planned Development to Construct a Building Addition for a New Performing Arts Center at St. Edward Central Catholic High School 00:00:00


Announcements Next Committee of the Whole Meeting, Wednesday, July 27, 2022, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, July 27, 2022, at 7:00 p.m. in the City Council Chambers Adjournment 00:00:00


Miscellaneous Business (M) 1. Boards and Commissions Minutes a. Cultural Arts Commission, May 9, 2022 b. E-911 Board, April 20,2022 c. Heritage Commission, April 5, 2022 d. Heritage Commission-Grant Review, April 26, 2022 e. Committee of the Whole, June 8, 2022 f. City Council, June 8, 2022 2. Various Reports a. Sales Tax Revenue b. Electricity Tax Revenue c. Natural Gas Tax Revenue d. Hotel/Motel Revenue e. Motor Fuel Tax Revenue f. Telecommunication Tax Revenue g. Alcoholic Liquor Tax Revenue h. Cannabis Revenue i. Video Gaming Revenue j. Riverboat Revenue 00:00:00


2. Consideration of Petition 17-22; 1550 N. Randall Road; Map Amendment to Planned Development to Install a Third Wall Graphic on a Medical Office Building 00:00:00


*Consent Agenda (C) 1. Resolution Authorizing Execution of an Agreement with Create Today LLC for Professional Services in Connection with an Arts and Events Market Study and Strategic Planning Services 2. Resolution Authorizing Execution of an Agreement with SmithGroup, Inc. for Professional Services in Connection with the Proposed Improvements for the Elgin Sports Complex 3. Resolution for Improvement Under the Illinois Highway Code for the Appropriation of 2022 Motor Fuel Tax Funds in Connection with the Construction Engineering Services for the 2022 Far West Resurfacing Project 4. Resolution for Improvement Under the Illinois Highway Code for the Appropriation of 2022 Motor Fuel Tax Funds in Connection with the Construction Engineering Services for the 2022 Eastside Resurfacing Project 5. Resolution Authorizing Execution of a Local Public Agency Engineering Services Agreement with Hampton, Lenzini & Renwick, Inc. for Professional Engineering Services in Connection with the 2022 Eastside Resurfacing Project 6. Resolution Authorizing Execution of an Agreement with MoboTrex, Inc. for the Installation and Maintenance of Tactics Central Advanced Traffic Signal Management System Software 7. Resolution Authorizing Execution of an Agreement with Baker Tilly US, LLP for Professional Services in Connection with Executive Recruitment Services 8. Resolution Accepting for Ownership and Maintenance Parcel 1 Park of the Ponds of Stony Creek Subdivision Located at 3638 Eldorado Road 9. Resolution Authorizing Execution of a Plat of Easement/Vacation from Gifford 300, LLC and Acceptance for Ownership and Maintenance Certain Public Improvements Within the Site Located at 1325 Bluff City Boulevard 10. Resolution Accepting for Ownership and Maintenance Certain Parkway Improvements Within Highland Woods Neighborhood A 11. Resolution Accepting for Ownership and Maintenance Certain Parkway Improvements Within Highland Woods Neighborhood D 12. Resolution Accepting for Ownership and Maintenance Certain Parkway Improvements Within Highland Woods Neighborhood E 13. Resolution Approving Settlements of Certain Workers’ Compensation Cases 14. Resolution Authorizing Execution of an Easement Agreement with Bowes Center, LLC for Utility and Public Improvement Easements (3451 Bowes Road, Elgin, IL) 15. Resolution Authorizing Execution of a Purchase of Services Agreement with the Elgin Area Convention of Visitors Bureau for Tourism and Marketing Services 16. Resolution Authorizing Execution of a Purchase of Services Agreement with the Downtown Neighborhood Association of Elgin for Economic Development Services 17. Ordinance Designating 54 S. Liberty Street, Elgin, Illinois as a Thematic Historic District Property Within the Elgin Bungalow Thematic Historic District 18. Ordinance Granting a Conditional Use for a Personnel Supply Service (239 Dundee Avenue) 19. Ordinance Amending Ordinance No. G40-10 that Previously Amended Ordinance No. G29-08 Providing for Special Regulations for Street Graphics within a Portion of the Randall Road/I 90 Area of Special Character (Portions of Randall Point Executive Center Subdivision and Randall Point Executive Center II Subdivision) 00:00:00


8. Ordinance Establishing a Pay Plan for the Public Services Employee Group of the City of Elgin 00:00:00


7. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code, 1976, as Amended, Entitled “Alcoholic Liquor Dealers” to Amend the Number of Certain Available Liquor License Classifications 00:00:00


6. Resolution Authorizing Execution of an Agreement with the Service Employees International Union, Local 73 Municipal Division, Elgin Public Works Chapter 00:00:00


5. Resolution Authorizing Execution of a Local Public Agency Engineering Services Agreement with Engineering Enterprises, Inc. for Professional Engineering Services in Connection with the 2022 Far West Resurfacing Project 00:00:00


Call to Order Roll Call Approval of Minutes of Previous Meetings – June 22, 2022 00:00:09


Special Presentations and Reports A. Sikich, LLC Audit Presentation Sikich, LLP partner, James Savio, will be discussing the City’s 2021 Annual Consolidated Financial Report. 00:01:15


B. Mid-Year Budget Update The volatile economic conditions occurring with the start of 2022 budget year are negatively impacting some operational expenses and capital initiatives. Chief Financial Officer Debra Nawrocki will be reporting on the city’s expenditures and revenues through June 30th. 00:30:50


Adjournment to Regular Council Meeting 00:58:48


CITY OF ELGIN, ILLINOIS COUNCIL AGENDA CITY COUNCIL CHAMBERS Regular Meeting 7:00 P.M. July 13, 2022 00:59:23


Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – June 22, 2022 01:00:25


Communications ? Kane County Teachers (KCT) Credit Union Proclamation 01:02:00


Elgin Parks and Recreation Proclamation 01:05:11


Public Comments 01:08:35


Bids 1. 21-019 Police Emergency Warning Lights ($121,747) 2. 21-060 Water Treatment Chemicals ($156,382) 3. 22-032 Gifford Road Watermain Improvements ($2,337,451) 4. 22-042 Demolition 600 S. State St. and 515 Sports Way ($601,500) 5. Job Order Contracts with F.H. Paschen for Replacement Hemmens Roof and Pavers and City Hall Pavers ($1,252,331 and $87,408) 6. Sourcewell Purchasing Cooperative Contract for the Purchase of Security Cameras ($26,643) 7. Sourcewell Purchasing Cooperative Contract for the Purchase of Two (2) Picnic Shelter Kits ($59,236) 8. Suburban Purchase Cooperative Contract for the Replacement Purchase of Twelve (12) Patrol and Administrative Vehicles for the Police Department ($526,544) 01:08:50


Other Business (O) 1. Consideration of Petition 13-22; 340 Renner Drive, Unit D; Conditional Use to Establish a Sweets and Snacks Food Manufacturing Facility within an Existing Multi-tenant Building 01:14:11