Committee of the Whole and Regular City Council Meeting - July 27, 2022

Open Meeting Agendas

Initiatives and Other Items B. Engineering Services Agreement with Engineering Enterprises, Inc. for US Army Corps of Engineers Fox River Habitat and Connectivity Study ($34,469) Objective: Provide engineering services to review and protect the City’s interest through the US Army Corp of Engineers Fox River Habitat and Connectivity Study. 00:00:00


C. Engineering Services Agreement with Engineering Enterprises, Inc. for Comprehensive Water and Sewer Master Plan ($1,339,658) Objective: Provide engineering services to assess the current capital, operations and development programming in the Utilities Department, and provide a road map to meet the future forecasted demands in the most responsible, efficient and sustainable approach possible. 00:00:00


D. Agreement with Cordogan Clark for Architectural and Engineering Services for the Renovations and Addition to the Hemmens Cultural Center ($471,878) Objective: Contract with consulting services firm to refine the design, manage the bids and administer construction for the Hemmens Cultural Center’s renovations and addition. 00:16:57


Adjournment to Regular Council Meeting 01:02:55


Regular Meeting 7:00 P.M. July 27, 2022 Call to Order Pledge of Allegiance Roll Call Minutes of Previous Meetings – July 13, 2022 Communications 01:03:25


Public Comments 01:05:17


Bids - 1. 22-029 2022 Far West Area Resurfacing Project ($2,022,700) 2. 22-036 Leaf Processing and Disposal ($155,000) 3. 22-043 Lighting Control Panel Replacement ($109,125) 01:10:14


Other Business (O) 1. Consideration of Petition 29-22; 2530 Mason Road, 1755, 1765, and 1775 Capital Street; Preliminary and Final Plat of Subdivision to Resubdivide Approximately Ten Acres of Vacant Land Into Three Lots 01:12:20


2. Resolution Approving Final Plat of Subdivision of Wedgewood Capital Resubdivision 01:14:11


3. Resolution Authorizing Execution of a Final Plat of Easement from Kane Holdings LLC and Acceptance for Ownership and Maintenance Certain Public Improvements Within the Site Located at 745 Tollgate Road 01:14:36


4. Resolution Authorizing Execution of a Purchase Agreement with Power Equipment Leasing Company for the Purchase of a New Lift Vehicle to Repair and Maintain Street Light Infrastructure 01:15:10


5. Resolution Authorizing Execution of an Amendment to Agreement with Andres Medical Billing, Ltd. For Emergency Medical Service Billing and Management Reporting 01:15:41


*Consent Agenda (C) 1. Resolution Authorizing Execution of a Purchase Agreement with the Village of Arlington Heights for the Purchase of a Police Specialty Solutions Covert Surveillance Vehicle 2. Resolution Authorizing Execution of a Third Amendment to Intergovernmental Agreement with the Village of South Elgin for Interceptor Sewer Access 3. Resolution Authorizing Execution of a Change Order No. 1 and Final with F.H. Paschen, S.N. Nielson & Associates, LLC for the Boiler Replacement at Wing Park Pool Job Order Contract Project 4. Resolution Authorizing Execution of a Change Order No. 1 with Engineering Enterprises, Inc. and Joel Kennedy Construction Corp. for 2021 Lead Service Line Replacement Program (Bid 21-004A) 5. Resolution Approving the 2022 Annual Action Plan, Authorizing the Execution of Documents Necessary to Participate in the Community Development Block Grant Program, and Authorizing Execution of an Amendment to CDBG Program Management Intergovernmental Agreement with Kane County for Services Necessary to Administer and Manage the Community Development Block Grant Program 6. Resolution Authorizing Execution of a Purchase Agreement with Fire Service, Inc. for the Purchase of Three Wheeled Coach Ambulances 7. Resolution Authorizing Execution of a Purchase Agreement with Fire Service, Inc. for the Purchase of an Emergency One Fire Engine 8. Resolution Authorizing Execution of a Third Amendment to Annexation Agreement with Pingree Creek, LLC (Pingree Creek Subdivision – 4400 Damisch Road) 9. Ordinance Amending Ordinance No. G50-09 Which Classified Newly Annexed Territory in the PMFR Planned Multiple Family Residence District (Pingree Creek Subdivision – 4400 Damisch Road) 10. Ordinance Amending Ordinance No. G71-05 Which Classified Newly Annexed Territory in the PNB Planned Neighborhood Business District (Pingree Creek Subdivision – 4400 Damisch Road) 11. Ordinance Amending Ordinance No. G48-09 Which Classified Newly Annexed Territory in the PSFR2 Planned Single Family Residence District (Narrow Lot Neighborhood) (Pingree Creek Subdivision – 4400 Damisch Road) 12. Ordinance Amending Ordinance No. G49-09 Which Classified Newly Annexed Territory in the PSFR2 Planned Single Family Residence District (Standard Lot Neighborhood) (Pingree Creek Subdivision – 4400 Damisch Road) 13. Ordinance Amending Ordinance No. G51-09 Which Classified Newly Annexed Territory in the PCF Planned Community Facility District (Pingree Creek Subdivision – 4400 Damisch Road) 14. Ordinance Amending Chapter 6.06 of the Elgin Municipal Code, 1976, as Amended, Entitled “Alcoholic Liquor Dealers” to Amend the Number of Certain Available Liquor License Classifications 15. Ordinance Amending Chapter 6.08 of the Elgin Municipal Code, 1976, as Amended, Entitled “Video Gaming” to Amend the Number of Available Video Gaming Licenses 16. Ordinance Granting a Conditional Use for a Food and Kindred Products Manufacturing in the GI General Industrial District (340 Renner Drive, Unit D) 17. Ordinance Amending PORI Planned Office Research Industrial District Ordinance No. G63-07 (1550 North Randall Road) 18. Ordinance Amending PCF Planned Community Facility District Ordinance No. G67-07, as Amended by Ordinance No. G1-19 (335 Locust Street) 01:16:10


Miscellaneous Business (M) 1. Boards and Commissions Minutes a. Cultural Arts Commission, Various Dates 2022 b. E-911 Board, June 16, 2022 c. Fire Pension Fund, April 20, 2022 d. Liquor Commission, June 8, 2022 e. Sustainability Commission, Various Dates, 2022 f. Committee of the Whole, June 22, 2022 g. City Council, June 22, 2022 2. Various Reports a. Sales Tax Revenue b. Natural Gas Tax Revenue c. Motor Fuel Tax Revenue d. Telecommunication Tax Revenue e. Cannabis Revenue f. Video Gaming Revenue g. Alcoholic Liquor Tax Revenue h. Riverboat Revenue 3. Disbursement Report 01:16:31


Announcements Next Committee of the Whole Meeting, Wednesday, August 10, 2022, at 6:00 p.m., in the City Council Chambers Next Regular Meeting of the Elgin City Council, Wednesday, August 10, 2022, at 7:00 p.m. in the City Council Chambers Adjournment to Committee of the Whole 01:16:55


Reconvene Committee of the Whole meeting 01:17:28


E. Design and Construction Engineering Services Agreement with Gewalt Hamilton Associates, Inc. for the 2022 CDBG Neighborhood Street Resurfacing Program ($110,000) Objective: Analyze, design and prepare construction documents for the resurfacing of various residential streets, as well as provide field inspection, contract administration, general coordination, and control of the day-to-day construction activities for the 2022 CDBG Neighborhood Street Resurfacing Program. 01:17:50


F. Agreement with School District U-46 for Continuation of School Resource Officers ($545,662) Objective: Provide a police presence within schools to promote student and staff safety and security. 01:18:52


Announcements from Council Announcements from Staff Executive Session Adjournment 01:40:06